Internal Chief of Staff
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Job Description
Chief of Staff partnering with Hire Overseas founders on strategic initiatives, operations, and team coordination. Driving execution for an offshore staffing and HR platform serving U.S. companies.
Responsibilities:
- Serve as the primary operational partner to the founders, managing priorities, information flow, and execution across the business
- Prepare founders for meetings, decisions, and external conversations with appropriate context and materials
- Manage founder inboxes, communications, and follow-ups as needed
- Identify and remove obstacles slowing the founders down
- Own and drive cross-functional initiatives spanning multiple teams or functions without formal authority
- Keep critical projects on track by clarifying ownership, deadlines, and next steps
- Build and maintain internal processes, SOPs, and scalable operational infrastructure
- Identify and proactively fix operational gaps
- Lead high-priority strategic projects from scoping through completion
- Research, analyze, and synthesize information to support founder decision-making
- Prepare internal reports, presentations, and communications
- Translate strategy into executable action plans
- Coordinate internal team members, contractors, and external partners
- Support hiring, onboarding, and team operations
- Serve as a trusted internal communication hub
- Participate in the application, assessment, interview, background-check, and offer process as applicable
Requirements:
- Proven experience in a chief of staff, operations lead, founder's associate, or similar high-ownership generalist role at a startup or fast-moving company
- Exceptional written and verbal English communication skills
- Ability to represent the founders professionally in any context
- Strong strategic thinking combined with the operational discipline to execute without losing quality or momentum
- Comfortable operating with full autonomy in a small business where the answers are not always obvious and the scope evolves quickly
- High ownership mindset: surface problems with a proposed solution, close loops without being reminded, and do not wait to be told what to do next
- Versatile and adaptable across strategic, operational, and administrative work
- Experience at a staffing, recruiting, HR services, or B2B professional services company (nice to have)
- Background working directly with founders or C-suite executives (nice to have)
- Familiarity with offshore or global hiring and distributed workforce operations (nice to have)
- Experience building internal processes, SOPs, or operational infrastructure from scratch (nice to have)
- Prior chief of staff or founder's associate experience at an early-stage or high-growth company (nice to have)
- Updated resume
- Short Loom video (1 to 2 minutes) introducing yourself, describing relevant experience, and explaining one cross-functional initiative owned end to end
- Only candidates who submit a Loom video will be moved to the next step
Benefits:
- 100% remote setup so you can work wherever you're most productive
- Availability during US business hours
- High-ownership, high-visibility role with full autonomy and a direct line to the top of the organization
- Work directly alongside the founders of a growing offshore staffing company with real traction and a differentiated market position
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