Chief of Staff
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Chief of Staff serving an Amazon growth, aesthetics, and executive placement CEO. Owning execution, travel, personal operations, and AI-powered systems.
Responsibilities:
- Turn Mina's ideas, voice notes and meeting decisions into clear projects with owners and deadlines, then follow up until they're done
- Keep a rolling, prioritized to-do list for Mina with context, recommended solutions and clear decision requirements
- Filter team communications and bring Mina only what requires his attention
- Prepare for and follow up on leadership meetings, including agendas, notes, action items and accountability
- Lead special projects from start to finish, including launches, events, new ventures, and vendor or tool rollouts
- Support deals and partnerships through HubSpot and PandaDoc/DocuSign
- Attend meetings and make decisions on Mina's behalf over time
- Run a complex calendar across companies and time zones
- Triage inboxes and messages, draft replies in Mina's voice, and handle sensitive communications discreetly
- Handle expenses, invoices, vendor payments, and reconciliation across entities
- Plan and book premium international travel end to end, including loyalty points, lounges, concierge services, itineraries and backup plans
- Organize multi-week trips, retreats and events
- Coordinate household operations, vendors, maintenance, wellness appointments, dining and social plans
- Work with Mina's partner to manage personal priorities
- Build and maintain SOPs, trackers and recurring processes in ClickUp, Notion, Slack and Google Workspace
- Use Claude, ChatGPT and in-house AI agents daily; automate or document repeatable tasks
- Own calendar, inbox triage, travel and rolling to-do list within 30 days
- Run weekly priorities reviews and document core SOPs within 60 days
- Take ownership of whole projects and achieve 10+ hours per week saved for Mina within 90 days
Requirements:
- 3+ years as an EA, Chief of Staff or Life Manager supporting a founder or CEO directly (business and personal side)
- A track record of owning projects from start to finish, not just coordinating them
- Advanced international travel planning and complex scheduling
- Heavy daily use of AI tools and strong skills in Google Workspace, Slack, spreadsheets and a project management tool (ClickUp/Notion/Asana)
- Excellent written English: clear, concise, and able to write in Mina's voice
- Complete discretion with confidential business, financial and personal information
- Experience in a high-growth startup, agency, e-commerce or multi-business founder environment
- HubSpot, PandaDoc/DocuSign, or finance/bookkeeping basics
- You've built automations (Zapier, Make, AI workflows)
- You've managed or coordinated household staff or a small team
Benefits:
- $3,000 - $4,000/month, with performance-based increases
- 36 PTO days a year
- Direct mentorship from Mina and a clear path to Chief of Staff
- Exposure to high-level founders and unique travel
Similar Jobs
Staff Full Stack Engineer, Technical Chief of Staff
Technical Chief of Staff representing Capital One Shopping's engineering organization. Coordinating architecture, governance, dependencies, and enterprise support for Capital One's shopping products.
Head of Global Customer Operations Strategy – Chief of Staff
Customer operations strategy chief of staff partnering with LexisNexis executives on global planning, governance, and transformation. Driving workforce capacity, AI automation, financial planning, and operational execution.
Staff Full Stack Engineer, Technical Chief of Staff
Staff Full Stack Engineer serving as Technical Chief of Staff for Capital One Shopping, an autonomous product organization building browser, web, and mobile shopping products. Coordinating enterprise architecture, governance, dependencies, and engineering representation.
Chief of Staff
Chief of Staff partnering with Shift5’s CEO on revenue operations, forecasting, and financial strategy. Supporting cybersecurity, predictive maintenance, and compliance for defense and commercial fleets.
Chief of Staff
Chief of Staff advising Humana healthcare leadership on enterprise priorities and execution. Managing SVP strategy, cross-functional initiatives, briefings, and follow-ups remotely nationwide.
Executive Assistant to Chief of Staff – Growth Track
Executive Operations assistant protecting an education and software CEO’s time through calendar, accountability, hiring, and project management. Performance-based path to Chief of Staff.
Founders Associate – Internship
Founders Associate supporting Code Gaia’s SaaS platform for corporate sustainability. Assisting strategy, project management, analyses, reporting, and operations alongside the Founders Office.
Vice President, Chief of Staff to CEO
Chief of Staff partnering with Rackspace’s CEO to drive strategic priorities, executive alignment, and execution. Managing communications, governance, capital-markets initiatives, and company-wide operating cadence.
Director, Chief of Staff
Chief of Staff partnering with Autodesk’s Global Sales SVP to drive SaaS commercial strategy, accountability, and execution. Leading cross-functional initiatives across the global sales organization.
Deputy Chief of Staff – Research & Growth
Deputy Chief of Staff leading market research, competitive intelligence, pipeline building, and project planning. Supporting Offshore Launch clients with executive-ready insights and strategic execution.
Founders Associate Intern, m/f/d
Founders Associate Intern supporting 10x Value Partners’ venture incubation and investment activities. Building AI-native operations and driving projects across portfolio companies.
Chief of Staff
Chief of Staff advising WES Canada leadership and coordinating strategic execution. Supporting credential evaluation and social inclusion programs for immigrants, refugees, and international students.
Founder's Associate – Automation & AI
Founder's Associate automatisiert Lemontaps’ DSGVO-konforme Plattform für professionelle digitale erste Eindrücke. Entwicklung von Workflows, Dashboards und KI-Integrationen mit n8n, APIs und SaaS-Tools.
Working Student – Founders' Associate
Werkstudent Founders Associate bei Adwise Media, einem Retail-Media-Unternehmen für Werbung am Point of Sale. Unterstützung der Gründer bei Strategie, Operations, Analysen, KI und Automatisierung.
Founders Associate – Mandatory Internship
Founders Associate unterstützt Project Bay, einen CoWorking-Living-Space mit Accelerator und MakerSpace, bei neuen Geschäftsbereichen, Projekten und Geschäftsführungsaufgaben.
Founders Associate – Entrepreneur in Residence
Founders Associate supporting Project Bay’s founders with European expansion, B2B growth, fundraising, and AI-enabled process optimization. Building ventures for a sustainable workation and coworking network.
Founder’s Associate – Growth
Founder’s Associate driving brand, marketing, and GTM campaigns for Weflow’s Revenue AI platform. Building distribution channels, pipeline, and scalable growth playbooks alongside the founders.
Chief of Staff – CEO
Chief of Staff partnering with Clubhouse’s CEO on product operations, metrics, and AI enablement. Driving execution and strategic projects at a remote social-product studio.
Chief of Staff – Pharmacy Services
Chief of Staff advancing Pharmacy Services strategy, governance, and cross-functional execution for Cigna’s healthcare businesses. Supporting the Managing Director through leadership coordination, communications, and transformation initiatives.
Chief of Staff – Commercial Strategy
Chief of Staff driving growth initiatives, GTM strategy, and executive operating rhythms for Arcadia’s healthcare data platform. Supporting board alignment and commercial expansion.