Marketing & Proposal Coordinator III
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Job Description
Marketing and Proposal Coordinator leading complex infrastructure pursuits for Pond & Company, an engineering and design firm. Developing proposals, presentations, branded content, and marketing knowledge resources.
Responsibilities:
- Independently lead complex RFP, RFQ, qualifications, letter proposal, and other pursuit responses from opportunity identification through final submission
- Review solicitation documents and identify requirements, evaluation criteria, compliance requirements, deliverables, and pursuit challenges
- Develop proposal outlines, compliance matrices, schedules, assignments, and production plans
- Facilitate proposal kickoffs and establish expectations, responsibilities, milestones, and deadlines
- Partner with project managers, technical leaders, and business development professionals on pursuit strategy, key messages, differentiators, and win themes
- Drive technical contributors and pursuit teams to maintain schedules and complete assignments
- Develop, write, edit, and refine technical and non-technical client-focused content
- Identify content, experience, and qualification gaps and develop solutions with technical teams
- Tailor project experience, resumes, capabilities, and supporting information to client priorities and solicitation requirements
- Manage proposal reviews and perform final quality and compliance reviews
- Coordinate final production and submission requirements
- Support client follow-up, pursuit outcomes, and lessons learned
- Lead client interview and presentation materials using Microsoft PowerPoint
- Partner with technical teams on presentation structure, messaging, graphics, and supporting materials
- Facilitate presentation preparation and rehearsal sessions
- Help technical presenters communicate complex information clearly
- Maintain project, personnel, client, pursuit, CRM, and marketing knowledge data
- Develop and refine project descriptions, resumes, boilerplate, qualifications, brochures, project profiles, presentations, conference collateral, and branded materials
- Provide Adobe InDesign document development and production support
- Collaborate with Corporate Marketing on graphics, templates, infographics, communications, and branded materials
- Support Infrastructure-focused communications, thought leadership, white papers, blogs, and project stories
- Interview technical subject matter experts and translate their expertise into written content
- Maintain Pond brand and quality standards across deliverables
Requirements:
- Bachelor's degree in Marketing, Communications, Public Relations, Graphic Design, English, Journalism, Business, or a related field
- 3–8 years of relevant marketing, proposal, communications, or related professional experience, preferably within the AEC industry
- Demonstrated experience independently leading complex proposals, qualifications packages, and deadline-driven pursuits
- Experience working directly with project managers, technical professionals, business development professionals, and senior leaders
- Exceptional writing, editing, proofreading, and verbal communication skills
- Ability to translate complex technical information into concise, compelling, client-focused content
- Advanced organizational and project coordination skills; ability to manage multiple simultaneous deadlines and priorities
- Strong proficiency with Adobe Creative Cloud, particularly Adobe InDesign
- Strong proficiency with Microsoft Office, particularly Microsoft Word and Microsoft PowerPoint
- Experience with CRM systems and marketing databases
- Strong attention to detail and ability to understand broader strategic objectives
- Demonstrated initiative, accountability, problem-solving ability, and professional judgment
- Ability to lead collaborative processes and influence contributors without formal authority
- Ability to work independently while contributing effectively within an integrated Marketing team
- Must be able to work East Coast hours
Benefits:
- Full-time employment
- Remote work option for highly qualified candidates in the US
- Opportunity to work with multidisciplinary Infrastructure, technical, business development, and marketing teams
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