Proposal Manager
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Proposal Manager coordinating RFP responses, timelines, quality checks, and handoffs for Jones Sign, a leading U.S. sign company. Improving proposal tools, templates, and processes.
Responsibilities:
- Coordinate the proposal process from intake/RFP review through submission, award transition, and handoff to Project Management.
- Manage proposal timelines, milestones, priorities, dependencies, and competing deadlines across multiple active opportunities.
- Collaborate with Sales, Estimating, Project Management, Design, Marketing, Legal/Contract Administration, and other teams to gather inputs and clarify requirements.
- Review approvals to sell, RFPs, bid documents, customer requirements, scope information, and pricing inputs.
- Confirm proposals are complete, accurate, compliant, and ready to advance.
- Identify missing information, unclear requirements, compliance concerns, scope risks, schedule conflicts, and process gaps; recommend next steps and help drive resolution.
- Prepare, organize, and quality-control proposal templates, bid forms, qualification packages, project profiles, customer-facing documents, and final handoff materials.
- Maintain proposal documentation standards, including file management, naming, tagging, reusable content, and knowledge sharing.
- Communicate status updates, deadlines, risks, changes, escalations, and recommended solutions to internal stakeholders.
- Share best practices, reinforce proposal standards, and assist with training or cross-training.
- Contribute to continuous improvement efforts that increase proposal accuracy, efficiency, consistency, and customer experience.
- Use and help improve tools, systems, templates, and process resources supporting productivity and proposal quality.
- Represent Sales Support with reliability, professionalism, and high-quality work.
- Take ownership of assigned work, follow through on commitments, escalate barriers appropriately, and meet on-time, accurate, and complete deliverables.
Requirements:
- Bachelor’s degree in business, communications, marketing, project management, or a related field preferred; equivalent proposal, sales support, project coordination, or operations experience may be considered.
- Experience supporting or managing proposals, RFP responses, pre-qualification packages, bid documents, project documentation, or other deadline-driven deliverables.
- Strong organizational skills with the ability to balance multiple priorities, deadlines, stakeholders, and changing requirements.
- Excellent attention to detail, including the ability to review documents for accuracy, completeness, formatting, grammar, compliance, and handoff readiness.
- Strong written and verbal communication skills, with the ability to clarify requirements, provide updates, document decisions, and communicate risks or recommendations professionally.
- Process-minded and solution-oriented, with the ability to identify gaps, solve problems, support standards, and contribute to workflow improvements.
- Comfortable sharing best practices, supporting team consistency, and helping others follow proposal processes, documentation standards, tools, and templates.
- Proficiency with Microsoft Office and business systems used to prepare, organize, track, and maintain proposal information.
- Experience with Salesforce, Proposify, SharePoint, TaskRay, Briq, or similar platforms preferred.
- Sound judgment, initiative, accountability, discretion, and flexibility in a fast-paced, deadline-driven environment.
Benefits:
- Health & Wellbeing Benefits
- Paid Time Off
- 401(k) Plan with Company Match
- Leading Edge Tools & Technology
- YMCA Health & Fitness Membership
- Education & Advancement Opportunities
- Incentive Programs
- Charitable Contributions Match
Similar Jobs
Proposal Manager
Proposal Manager leading compliant federal defense and government contract proposals. Coordinating reviews, technical content, pricing, and submission deadlines for federal opportunities.
Senior Sales & Proposal Manager
Senior Sales & Proposal Manager shaping pricing, proposals, and negotiations for GE Vernova, an energy company advancing electrification and decarbonization.
Proposal Manager
Proposal Manager leading complex PBM bids, RFPs, and RFIs for WellDyne. Overseeing proposal teams, strategic content, project delivery, and high-visibility growth initiatives.
Strategic Solutions & Proposal Manager – Facilities Services III
Sodexo facilities-services proposal manager designing innovative operational solutions for new business and renewals. Partnering across Sales, Operations, and Finance to drive profitable growth.
Proposal Manager
Proposal Manager leading compliant federal government proposals for Phoenix Data Corporation. Coordinating SMEs, writing technical responses, and improving proposal quality and win rates.
Proposal Manager
Capture Manager positioning Phoenix Data Corporation, a federal contracting company, for competitive government contract wins. Developing capture strategies, customer relationships, competitive intelligence, and teaming partnerships.
Senior Proposal Manager
Senior Proposal Manager developing compliant bids for Kapsch’s intelligent transportation systems. Coordinating RFP responses, cross-functional teams, schedules, reviews, and final submissions.
Director, Bid & Proposal Management
Director leading bids and proposals for Econolite, an intelligent transportation systems innovator. Driving compliant pursuits, AI-enabled workflows, competitive strategy, and win-rate improvement.
Senior Proposal Manager
Senior Proposal Manager leading complex, high-value federal government proposals for ASRC Federal. Managing cross-functional teams, reviews, pricing coordination, and proposal production remotely with travel.
Director, Knowledge Enablement – Medicaid Proposal Content
Director leading content management for Medicaid proposals at CVS Health. Driving operational excellence in proposal readiness through governance and innovative strategies.
Director, Proposal Management
Director of Proposal Management at EPS Learning driving strategic proposals and bid operations for K-12 literacy solutions. Overseeing compliance and cross-functional collaboration for high-quality submissions.
Proposal Manager
Proposal Manager at Workiva managing the full proposal lifecycle for public sector opportunities with a focus on content strategy and partner coordination.
Proposal Manager
Proposals Manager at Aalyria overseeing proposal development for government and commercial opportunities. Leading end-to-end processes from kickoff to submission, ensuring compliance and timely delivery.
Medicaid Proposal Director
Medicaid Proposal Director at CVS Health driving proposal strategies for Medicaid procurements. Leading cross-functional teams to ensure high-quality submissions and compliance across various stakeholders.
Proposal Coordinator
Proposal Coordinator overseeing the bid process for educational furnishings at Meteor Education. Compiling bids, coordinating with teams, and ensuring compliance with requirements while working remotely.
Lead Commercial Proposal Manager
Lead Commercial Proposal Manager driving proposal generation and contract negotiations for GE Vernova. Works with Fossil Americas to support sales, orders, and margin targets through effective contract management.
Proposal Manager
Proposal Manager overseeing full proposal management lifecycle for a woman-owned consulting firm. Innovating processes while collaborating on proposal development and strategy.
AEC Proposal Coordinator
AEC Proposal Coordinator leading end-to-end proposal development for Bodwé Group. Collaborating with technical and capture leaders for high-quality submissions to federal and non-federal clients.
Proposal Manager
Proposal Manager in the Proposal Solutions team at Curtiss-Wright. Developing, managing, and submitting RFQ/RFP proposals for defense and aerospace projects.
Proposal Manager
Proposal Manager leading compliance and response development for federal government proposals. Collaborating with stakeholders in the small business and veteran-owned environments.