National Events Coordinator
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Job Description
Support the planning and execution of large-scale national events at Marsh McLennan Agency. Collaborate with external vendors and internal teams to ensure successful event delivery.
Responsibilities:
- Assist with the day-to-day coordination of national events, including helping manage timelines, deadlines, and deliverables.
- Support vendor communications, attendee logistics, and on-site event needs under the guidance of the National Events Manager.
- Help coordinate event details such as venue arrangements, travel and hotel bookings, registration processes, and event materials.
- Support the management of event calendars and schedules to ensure all stakeholders are informed and aligned.
- Support the maintenance of relationships with vendors, sponsors, and partners by assisting with communications, contract tracking, and coordination of sponsorship activations.
- Assist with tracking event budgets and expenses, working closely with finance and the National Events Manager to ensure accurate reconciliation and reporting.
- Work collaboratively with regional event coordinators, department teams, and external partners to support event planning efforts and share updates.
- Help maintain event documentation, including policies, best practices, and post-event reports, ensuring adherence to company standards and procedures.
- Provide general administrative support related to event planning tools, resource management, and coordination between internal teams and external stakeholders.
Requirements:
- 5 years of experience in event coordination, project support, or related roles preferred
- Strong organizational skills with attention to detail
- Professional demeanor and strong communication and interpersonal skills
- Ability to work under pressure and manage multiple tasks and deadlines in a dynamic environment
- Ability to work and communicate effectively with all levels of the organization and senior leadership
- Proficiency in Cvent, Microsoft Office Suite including Excel, Outlook, Word, and PowerPoint
- Ability to travel 25% for on-site event execution, site inspections, trainings, or to attend industry conferences
Benefits:
- Generous time off, including personal and volunteering days
- Tuition reimbursement and professional development opportunities
- Remote work with 25% travel
- Charitable contribution match programs
- Stock purchase opportunities
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