Operations Assistant – Part-Time
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Job Description
Part-time remote operations assistant managing calendars, contracts, invoices, and workflows. Supporting a founder across public health consulting and creative studio businesses.
Responsibilities:
- Maintain the content calendar across LinkedIn, Instagram, and Substack
- Work backward from publishing deadlines and prompt the founder for drafts
- Send and track contracts and invoices across both businesses
- Build and maintain onboarding workflows for consulting clients and workshop participants
- Document standard operating procedures for recurring processes
- Coordinate day-to-day logistics for active projects
- Track materials for creative workshops and organize project files for health curricula
- Research solutions, vet tools or vendors, and present clear recommendations
- Identify administrative friction points and suggest practical improvements
- Provide proactive operational support and accountability across both boutique businesses
Requirements:
- Approximately 15–20 hours per month
- Proactive, high-detail approach; ability to catch small errors and track deadlines independently
- Ability to keep contracts and invoices meticulously organized
- Comfortable shifting between healthcare consulting operations and a boutique creative studio
- Direct, professional, and thoughtful communication skills
- Confidence to ask questions or push back on unrealistic timelines
- Proficiency with, or ability to quickly master, HoneyBook, Canva, ConvertKit/Kit, and task management software
- Ability to work self-directed in an asynchronous, priority-driven environment without micromanagement
- Experience supporting small businesses, solopreneurs, or managing dual operations
Benefits:
- Flexible, priority-focused schedule
- Remote and async-friendly working arrangement
- Short weekly or biweekly alignment check-ins
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