Operations Coordinator
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Job Description
Operations Coordinator supporting podcast team with logistics and communication at Blockworks. Ensuring smooth operational execution and coordination across departments while managing in-person events.
Responsibilities:
- You’ll support the podcast team, as well as the broader organization, with scheduling, coordination, communication, and operational execution that keeps our shows and teams moving quickly and effectively.
- You’ll own internal and external scheduling for podcast recordings, managing availability, time zones, and guest logistics.
- You’ll maintain accurate production timelines, coordinate recording schedules, track deadlines, and keep the broader podcast calendar organized so episodes move through the workflow smoothly and on time.
- You’ll send timely, polished communication to podcast guests, partners, sponsors, and internal stakeholders across email, Slack, Telegram, and social platforms.
- You’ll work closely with sales, customer success, design, and operations to ensure information and deliverables flow smoothly between the podcast team and other business functions.
- You’ll help coordinate and execute in-person episode recordings at our headquarters in New York City.
- You’ll support sponsor communication, track deliverables, and ensure all episode requirements and commitments are executed accurately and on schedule.
- You’ll pull performance data, maintain dashboards and trackers, and organize reporting systems the team relies on.
- You’ll serve as our office manager, keeping the NYC office organized, well-stocked and clean.
- You’ll maintain accounts, access, and documentation for platforms like Megaphone, YouTube, Descript, Airtable, and social media tools used by the podcast team.
Requirements:
- You come from an operations or coordination role built around quick turnarounds and clear communication — bonus if that was in media, crypto, finance, or tech.
- You’ve managed busy calendars, coordinated across multiple teams, and communicated professionally with external partners or clients.
- You’ve supported projects from kickoff through completion and kept systems, documents, and workflows organized so teams can move quickly.
- You’re comfortable picking up new tools, keeping information flowing between stakeholders, and making sure tasks move from “assigned” to “done.”
- You understand how timing, clarity, and strong follow-through keep production running smoothly, and you’re confident being the person who ensures the details get handled the right way.
Benefits:
- Remote-First: We're a remote-first organization with an office in NYC for you to utilize as you please.
- 100% Medical Coverage for You: Close to fully paid medical, dental, and vision insurance for you, and a significant portion covered for your dependents.
- Flexible PTO: We have a flexible paid time off policy that doesn't limit the number of vacation days you can take.
- Parental Leave: At Blockworks, all team members are eligible for 14 weeks of fully paid parental leave.
- Hardware Stipend: Every team member has a stipend to use to purchase the tools and technology that help them be their most productive.
- Learning & Growth Stipend: Every team member has a stipend to spend on their skill growth and professional development.
- Career Growth: We prioritize skill growth and career development, and we have a clear, documented structure to take the guesswork out of individual development and career progression
- Global & Diverse Team: We're a global team, and we're committed to creating an open, inclusive, and diverse work culture
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