Operations Manager
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Job Description
School Operations Manager supporting school administrators by managing student enrollments and records. Facilitating communication and maintaining compliance with education regulations.
Responsibilities:
- Supports school administrators by processing requests for both new enrollments and withdrawals
- Maintains student files and records that are both clerical and academic in nature
- Performs routine administrative duties and facilitates communications with various stakeholders
- Requests and tracks receipt of records for newly enrolled students
- Prepares mass data imports for new students within prescribed time frames
- Processes student withdrawals and fulfills records requests for withdrawn students within prescribed time frames
- Processes parent contact and data information changes
- Maintains K12 and state student-level databases, including data entry
- Creates customized reports for various departments as requested
- Creates and maintains student cumulative files and other student records
- Audits for accuracy on at least an annual basis
- Establishes and maintains secure access to student records
- Ensures proper disposal of student records
- Serves as primary point of contact for families, teachers, staff, and other schools in regards to accessing student information and records
- Ensures that school personnel comply with the Family Educational Rights and Privacy Act (FERPA)
Requirements:
- High school diploma or equivalent
- One (1) year of related work experience OR an equivalent combination of education and experience
- Excellent organizational and time management skills
- Maintain confidentiality
- Strong written and verbal communication skills
- Professional experience using Microsoft Excel, Word, and Outlook
- Experience using search engines (internet) for research
- Experience using a student information system and/or other type of database
- Detail oriented, able to identify errors in student data and information
- Able to multi-task, get tasks done quickly and accurately
- Customer service oriented
- Communicate professionally and tactfully through all communications
- Flexible, team-player; adapts to changing office environment
- Ability to travel 10% of time for meetings, professional development, etc.
- Ability to pass required background check.
Benefits:
- None specified
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