Operations Specialist
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Job Description
Operations Specialist at JLL responsible for coordinating construction projects and ensuring compliance with standards and timelines. Requires strong project management and analytical skills.
Responsibilities:
- Review and validate project documentation to ensure compliance with account-specific guidelines and JLL quality standards, maintaining accuracy across all project phases
- Track and reconcile vendor financials, purchase orders, and invoices to ensure budget alignment and timely payment processing for assigned construction projects
- Coordinate project closeout activities, including final documentation collection, financial reconciliation, and compliance verification to ensure seamless project completion
- Analyze project data and generate reports that provide actionable insights to project managers and clients, highlighting trends, risks, and opportunities for process improvement
- Collaborate across service lines and with internal stakeholders to support project teams with research, data accuracy verification, and technology tool optimization
- Maintain project management systems and databases, ensuring data integrity and accessibility for team members and clients throughout the project lifecycle
- Proactively identify process inefficiencies and recommend improvements that enhance team productivity, client satisfaction, and project delivery timelines
Requirements:
- Minimum 2 years of project coordinator experience with demonstrated ability to manage multiple projects, competing deadlines, and shifting priorities simultaneously
- Exceptional organizational and analytical skills with proven ability to synthesize complex data into clear, actionable insights and recommendations
- Excellent written and verbal communication skills, with ability to clearly explain detailed processes and technical information to diverse audiences
- Working knowledge of construction costs, schedules, and project lifecycle from initiation through closeout, including familiarity with vendor management and financial tracking
- Detail-oriented mindset with strong quality control capabilities and commitment to accuracy in documentation and data management
- Demonstrated ability to work both independently with minimal supervision and collaboratively as an integral team member in fast-paced environments
Benefits:
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
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