Part Time Development Administrative Assistant
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Job Description
Part Time Development Administrative Assistant supporting developmental tasks at Protect Life Michigan. Involved in partner communication, administrative support, and donor relationship management.
Responsibilities:
- Manage Partner Communication
- Manage administrative tasks related to the 3-3-3-Skip strategy, tracking and organizing monthly communication among Development Reps.
- Draft, personalize, and send Cultivation Letters, including:
- Writing compelling changed-life stories based on partner interactions.
- Creating and formatting generic and personalized letter templates.
- Managing mail-merging, printing, stamping, addressing, and mailing donor correspondence.
- Maintain detailed records of partner interactions in CRM or Google Sheets, keeping donor databases and contact lists up to date.
- Personalize outreach by referencing past interactions to build stronger relationships.
- Maintain consistent messaging and branding across all donor communications, keeping in alignment with the Executive Director’s vision and communication style.
- Serve as the first point of contact for inquiries via phone and email, maintaining professionalism and warmth.
- Support the Executive Director in developing and sending out fundraising and stewardship emails as necessary.
- Write compelling receipts including changed-life stories and heart-felt thanks.
- Manage the executive calendar, ensuring donor meetings, calls, and key events are scheduled efficiently while preventing conflicts.
- Schedule and coordinate monthly partner phone calls and personal visits, handling all logistics such as:
- Confirming meeting locations and materials.
- Sending reminders and follow-ups.
- Using partners’ preferences to personalize scheduling.
- Use online tools like Calendly to streamline scheduling and reduce back-and-forth communication.
- Organize and maintain donor records and correspondence for easy access and retrieval.
- Monitor and respond to emails and calls, providing timely and thoughtful responses.
- Assist with general administrative duties, including data entry, document preparation, and CRM management.
- Support leadership and development efforts by performing additional administrative tasks as needed.
Requirements:
- Deeply aligned with Protect Life Michigan’s mission, vision, and values
- Passionate about nonprofit development and partner engagement
- Works well with leadership, anticipating needs and taking initiative
- Highly organized and detail oriented
- Excellent time management skills and able to track and complete multiple tasks efficiently
- Detail-oriented with strong organizational and record-keeping skills
- Comfortable handling confidential information with discretion
- Strong communicator with excellent written and verbal communication skills
- Ability to write compelling stories in a professional tone
- Comfortable making partner outreach calls and scheduling calls and meetings
- Tech-Savvy and Adaptable
- Experience using CRMs and mailmerge tools
- Google Sheet or Excel experience required
- Ability to build productive relationships with supporters, students, and the community
- Ability to work occasional nights and weekends.
Benefits:
- After completing 1 year of work, eligibility for an employer-matched Simple IRA.
- Ample professional development opportunities.
- Ample paid vacation time, holidays, and sick days.
- Semi-flexible schedule to be set with the employee and supervisor.
- Dependent Care Reimbursement program for childcare and/or babysitting costs.
- Ability to work from home.
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