Administrative Support Assistant
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Job Description
Admin and Support Assistant role providing operational and administrative support to the Executive Assistant. Focused on day-to-day processes, travel logistics, and data management.
Responsibilities:
- Provide robust operational and administrative support to the Executive Assistant.
- Ensure smooth day-to-day processes across ordering, travel & logistics, documentation, data tracking, and general office administration.
- Support the Executive Assistant with travel bookings, itineraries, accommodation arrangements, meeting logistics, and expense tracking.
- Perform data entry, maintain key administrative databases, update records (vendors, invoices, travel schedules, contact lists, etc.), ensuring data accuracy and consistency.
- Assist with printing, scanning, copying, and binding documents as needed, including formatting, proofing and preparing presentations or reports.
- Support internal documentation processes, filing, archiving, and maintaining document control.
- Interface with other teams (facilities, procurement, finance, IT) to ensure smooth administrative operations.
- Undertake other administrative tasks and ad hoc duties to support the executive team and overall office efficiency.
Requirements:
- Excellent organisational skills, with strong attention to detail.
- Proactive, reliable, and able to take ownership of tasks with minimal supervision
- Flexible and willingness to adapt to new tools, processes or changes in daily priorities
- Good communication skills: clear, professional, courteous in speaking and written form.
- Basic to intermediate data entry and record-keeping ability; comfortable working with spreadsheets (e.g. Google Sheets).
- IT literate: comfortable using Google Docs, Sheets and general admin tools.
- A positive, “can-do” attitude and willingness to learn new systems, processes, and tools.
- Some previous administrative or support experience (could be part-time, internships, or assistant roles).
- Understanding of confidentiality and discretion, particularly when handling sensitive or high-level executive or company information.
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