Payroll Coordinator
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Job Description
Payroll Coordinator processing multi-state payroll for Evolution Research Group, a clinical research company. Managing payroll compliance, employee inquiries, year-end filings, accruals, and financial reporting.
Responsibilities:
- Review and enter/import employee timecards into the payroll system
- Review payroll documentation for accuracy and make necessary adjustments
- Obtain required approvals for payroll transactions from site directors or executive staff
- Communicate and work with the Human Resources Department
- Research and resolve payroll questions from managers and employees, including PTO, banking, garnishments, retroactive pay calculations, tax questions, and other changes
- Process payroll on schedule for multiple entities across different states
- Assist Finance with preparing and recording monthly payroll, PTO, and bonus accruals
- Review and ensure accuracy of year-end statements, including Forms 941, 940, state forms, and W-2 statements
- Prepare ad hoc financial and analytical reports for management
- Participate as project manager or team member on company projects as needed
- Perform additional responsibilities as required by the evolving needs of the organization
Requirements:
- Knowledge of current compensation rules and tax regulations, including Federal, FICA, State, and Local withholding rules for employee wage garnishments
- Knowledge of state payroll rules and guidelines preferred
- Knowledge of 401(k) rules and regulations
- Minimum three-five years of payroll work experience, including multi-site/state payroll processing
- Strong financial and analytical acumen
- Bachelor's degree required
- FPC or CPP Certification desired
- Experience with Paycom or similar payroll software
- Strong computer skills, including MS Word, Excel, and Microsoft Suite
- Excellent interpersonal, written, and verbal communication skills
- Strong analytical and problem-solving skills
- Willingness and ability to meet tight deadlines
- Self-motivated and results-driven
- Ability to work in a fast-paced, dynamic environment
- Ability to work with different departments and assist HR and Finance with assignments and projects
Benefits:
- Medical coverage
- Dental coverage
- Matching 401(k)
- Paid time off
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