Payroll Specialist
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Job Description
Payroll Specialist managing SWBC PEO payroll processes for clients across multiple states. Ensuring accurate payroll and maintaining client records with excellent customer service.
Responsibilities:
- Serve as the primary SWBC PEO representative and primary contact with assigned clients and shared employees
- Fulfill customer service needs
- Responsible for all aspects of the payroll for the assigned employees facilitating timely and accurate processing of multi-state, weekly, bi-weekly, semi-monthly, and monthly payroll schedules
- Maintains payroll-related accounts and processes multi-state payroll
- Responsible for reconciliation and accuracy of payroll system
- Prepares forms, enters data into payroll system, computes wages and deductions, and posts to payroll records
- Interacts with clients regarding payroll questions and problem resolution
- Maintains and processes appropriate records to support all payroll transactions including salary changes, deduction changes, terminations, and name and address changes
- Works with clients to resolve payroll issues and/or discrepancies
- Processes garnishments
- Collects and ensures new hire paperwork and appropriate documents are processed accurately in the payroll and timekeeping systems
- Maintains W-4 and I-9 documents for all client new hires and processes E-Verify
- Performs all other duties as assigned
Requirements:
- High school diploma or equivalent required
- Advanced degree a plus
- Minimum of three (3) years of experience in payroll processing, garnishments & general deductions, and W-2 & I-9 maintenance
- Fundamental Payroll Certification (FPC) preferred
- Certified Payroll Professional (CPP) preferred
- Bilingual preferred
- Working knowledge of processing job costed and certified payrolls
- Knowledge of time clock systems
- Knowledge of the Department of Labor and Fair Labor Standards Act in regards to payroll and overtime
- Working knowledge of personal computers and payroll database systems
- Working knowledge of handling routine payroll tasks and effectively communicating the results
- Proficient skills in MS Excel, Word, and PowerPoint
- Excellent verbal and written communication skills
- Strong interpersonal and organization skills
- Strong listening skills with the ability to focus on detail, demonstrate accuracy, and maintain a high level of confidentiality
- Able to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative
- Able to show consideration for and maintain good relations with others
- Able to process multiple payrolls for numerous clients with various payroll schedules
- Able to utilize the available time to organize and complete work within given deadlines
- Able to multi-task and adapt to change
- Able to sit for long periods of time performing sedentary activities
Benefits:
- Competitive overall compensation package
- Work/Life balance
- Employee engagement activities and recognition awards
- Years of Service awards
- Career enhancement and growth opportunities
- Emerging Professionals and Mentor Program
- Continuing education and career certifications
- Variety of healthcare coverage options
- Traditional and Roth 401(k) retirement plans
- Lucrative Wellness Program
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