Project Coordinator – AI & Data Projects
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Job Description
Project Coordinator organizing AI training-data, research, and data operations programs for a client. Aligning research teams, program leads, and domain experts while tracking deliverables, risks, and operational metrics.
Responsibilities:
- Serve as a day-to-day point of contact for AI and data projects, ensuring workflows and operational activities run smoothly.
- Coordinate communication between program leads, research teams, and domain experts.
- Translate leadership requirements and project objectives into clear guidelines, instructions, and actionable updates for expert teams.
- Support the onboarding, coordination, and ongoing engagement of new domain experts as projects scale.
- Participate in weekly business reviews, maintain detailed meeting notes, track action items, and facilitate project calls when required.
- Monitor project quality, identify operational issues, investigate root causes, and communicate findings to relevant stakeholders.
- Assist research and product teams in developing, documenting, and refining project processes and operating guidelines.
- Proactively identify risks, dependencies, and potential roadblocks and coordinate with stakeholders to resolve them.
- Track project timelines, deliverables, and operational metrics using Google Sheets and Microsoft Excel.
- Maintain accurate project documentation and ensure important updates are communicated across teams.
- Adapt quickly to changing project priorities, workflows, and requirements.
- Support continuous improvements to project operations, data processes, and team coordination.
Requirements:
- Must be based in the United States.
- STEM or another quantitatively oriented academic background strongly preferred.
- 3+ years of experience in project coordination, project management, program operations, or a related role, with experience coordinating large or cross-functional teams.
- Hands-on experience working on AI training-data, human-data, data operations, AI evaluation, or research programs.
- Experience coordinating complex projects involving multiple stakeholders, distributed teams, or large groups of subject-matter experts.
- Proficiency with Excel and Google Sheets; familiarity with SQL.
- Working knowledge of programming or software-development concepts preferred.
- Strong organizational skills with the ability to manage multiple priorities, deadlines, and dependencies simultaneously.
- Excellent written and verbal communication skills.
- Demonstrated ability to lead meetings, coordinate teams, communicate expectations, and drive follow-through.
- Prior people-management or team-leadership experience is a strong advantage.
- Ability to work independently, identify problems proactively, and operate effectively in a fast-changing environment.
- Previous project or program coordination experience within AI, machine learning, data labeling, model evaluation, or research operations preferred.
- Experience supporting AI or data programs at large technology organizations preferred.
- Experience managing expert contributor programs or coordinating large networks of specialized professionals preferred.
- Prior experience in an EPM, project lead, program coordinator, or operations role within AI or data-focused initiatives preferred.
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