Proposal Coordinator
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Job Description
Proposal Coordinator supporting end-to-end proposal development ensuring quality and compliance for Highstreet. Requires organizational, communication skills, and proficiency in MS Office and modern technologies.
Responsibilities:
- Review and ensure compliance with RFP (Request for Proposal) requirements.
- Manage and track proposal timelines, deliverables, and submission deadlines.
- Fill out required forms and documentation (e.g., W9 and other compliance documents).
- Coordinate with internal stakeholders to gather required inputs and ensure completeness.
- Create and format RFP responses using organizational templates (e.g., Highstreet template).
- Compile, edit, and structure content from multiple contributors.
- Ensure consistency, clarity, and professional presentation of all proposal documents.
- Submit completed proposals as per client requirements and guidelines.
- Maintain and enhance boilerplate content for reuse in proposals.
- Assist in developing and formatting sales presentations using PowerPoint.
- Support documentation efforts, including writing and editing standard response content.
Requirements:
- Proficiency in Microsoft Office Suite required.
- Strong written English and verbal communication skills.
- Excellent organizational and time management abilities.
- Attention to detail and ability to manage multiple deadlines.
- Proofreading Skills (grammar, spelling, voice, tense, etc.) and formatting documents, tables, and graphics in Word.
- Adobe Acrobat to create and combine PDF files.
- Familiarity with Cloud technologies and digital platforms.
- Exposure to AI tools for content generation, formatting, or productivity.
- Understanding of Oracle systems or enterprise applications.
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