Proposals and Contracts Manager
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Job Description
Proposals and Contracts Manager overseeing RFP process and contract development for clinical research projects at Parexel. Collaborating across functions to deliver proposals that meet client needs.
Responsibilities:
- Overall accountability for the entire Request for Proposals (RFP) process from receipt to delivery
- Analyze RFP documentation including study protocols and assign appropriate Subject Matter Experts (SMEs)
- Facilitate proposal development by coordinating strategic and operational areas while ensuring adherence to the Decisions Right policy
- Prepare and modify strategic proposals and budgets based on SME feedback and client requirements
- Manage the RFP process, identifying potential barriers and implementing effective mitigation strategies
- Obtain third-party quotes as needed and ensure alignment with RFP specifications and client communications
- Maintain accurate documentation in appropriate systems for metrics and KPI tracking
- Overall management responsibility for contract processes across specific or varied accounts
- Coordinate with Operations, Project Management, Legal, Business Development, and Finance to prepare, review, and negotiate contracts
- Develop account-specific contract standards including budget presentation, payment terms, and standard language
- Create, negotiate, and finalize contracts in accordance with departmental SOPs and guidance
- Amend project budgets in partnership with project and functional teams
- Develop contract strategies and delivery plans with clear accountability and timelines
- Proactively lead and facilitate client meetings to negotiate costs and terms
- Identify and manage contractual issues requiring input from finance, tax, or other internal stakeholders
- Ensure quality deliverables meet strict deadlines with proper rationale for cost changes
Requirements:
- University Degree in Life Science, Business, Languages, or equivalent combination of education and experience
- 4-6 years of previous experience in contracting or proposals in a CRO or similar environment
- Broad experience in proposals and contract management, including contractual terms, pricing structures, pricing tools, and data systems (e.g., Salesforce)
- Strong understanding of clinical study conduct across different operational aspects and global regions
- Knowledge of managing client contract processes, accounts, and reporting
- Strong analytical and organizational skills with ability to multitask effectively
- Comprehensive knowledge of cash flow and revenue recognition
- Excellent attention to detail with outstanding oral and written communication skills
- Fluent in written and oral English.
Benefits:
- Health insurance
- Flexible work arrangements
- Professional development
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