Sales Executive Assistant
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Job Description
Sales Executive Assistant providing administrative support to a Sales Executive in a remote setting. Managing contracts, CRM, and client communication with exceptional attention to detail and organization.
Responsibilities:
- Provide administrative and operational support to the Sales Executive
- Manage calendars, meetings, and follow-ups related to sales activities
- Draft, proofread, and format professional emails and sales correspondence
- Maintain and update HubSpot CRM, ensuring accurate deal stages, notes, and contact information
- Track sales activity, follow-ups, and pipeline updates
- Generate reports and summaries for the Sales Executive
- Prepare, review, and manage sales contracts, agreements, and related documentation
- Ensure accuracy in grammar, formatting, and legal language (as directed)
- Coordinate contract execution, tracking, and filing
- Act as a liaison between the Sales Executive, internal teams, and clients
- Ensure timely follow-ups and clear communication throughout the sales process
- Maintain confidentiality and professionalism at all times
Requirements:
- Proven experience as a Sales Executive Assistant or Executive Assistant supporting sales leadership
- Strong working knowledge of HubSpot CRM (required)
- Excellent written and verbal English communication skills
- Exceptional grammar and attention to detail in emails and contracts
- Experience managing contracts or sales documentation
- Strong organizational and time-management skills
- Ability to work independently and prioritize competing deadlines
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