Senior Administrative Assistant, JCC Strategic Initiatives – Operations
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Job Description
Senior Administrative Assistant providing administrative support for JCC Strategic Initiatives & Operations. Managing team communications, facilitating meetings, and collaborating with various stakeholders.
Responsibilities:
- Provide administrative support to the JCC Meeting Operations Team and its aligned activities, initiatives, projects and working groups
- Support the coordination of the team’s workflow and communications
- Assist the team to meet deadlines, anticipate challenges, and find ways to address them
- Compose correspondence
- Manage team meetings and facilitate agenda planning as needed
- Collaborate with Ministry of Health executives, Physician Leads and leadership from across the organization
- Maintain professionalism while communicating with leadership and committee members
Requirements:
- High school graduation and some related work experience; OR an equivalent level of related work experience, education and/or training may also be considered
- Excellent writing skills and proven ability to develop clear, concise and comprehensive written communication
- Excellent judgment in setting priorities, identifying issues and determining action required when working under pressure and deadlines
- Superior interpersonal, oral communication and relationship management skills
- Adept at balancing major concurrent tasks and projects and working with both internal staff and stakeholders in a coordinated manner
- Proven ability to respond to a wide variety of issues and deal with unclear situations and conflicting demands, and to seek leadership direction and support with priority setting when needed
- Knowledge of JCC Committee functions and processes is an asset
- Has a proactive approach and is adept at balancing major concurrent tasks and projects
- Excellent computer skills using Word, PowerPoint, Outlook, Excel and Zoom
- Demonstrated ability to work independently and as a member of the team.
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