Admin Assistant, AI Automation – Workflows
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Job Description
Admin Assistant automating workflows for an Australian construction company. Building Monday.com and Zapier systems while supporting administration, reporting, and process improvement.
Responsibilities:
- Review and document current business workflows and operational processes
- Identify repetitive tasks and automation opportunities
- Design, build, test, and maintain automated workflows using Monday.com, Zapier, and other platforms
- Create integrations between software applications
- Develop automated notifications, task assignments, project tracking systems, and reporting processes
- Evaluate existing systems and recommend productivity and accuracy improvements
- Assist with AI-powered tools and workflow enhancements
- Provide day-to-day administrative assistance across business functions
- Maintain company records, databases, and documentation
- Assist with project administration, scheduling, and task coordination
- Manage spreadsheets, reports, and operational data
- Support communication and coordination between internal teams and external stakeholders
- Prepare reports, trackers, and dashboards for business decision-making
- Assist with general office administration and ad hoc tasks
- Develop SOPs and process documentation
- Train and support team members on new systems and processes
- Monitor workflow performance and troubleshoot issues
- Recommend technology solutions supporting business growth and operational efficiency
Requirements:
- Minimum 3 years of experience in an administrative, operations, systems, or automation-focused role
- Strong hands-on experience with Monday.com (highly preferred)
- Experience building automations and integrations using Zapier
- Advanced proficiency in Microsoft Excel and/or Google Sheets
- Strong understanding of workflow mapping, process improvement, and operational efficiency
- Experience creating and maintaining business systems, dashboards, and automated processes
- Excellent organizational skills with strong attention to detail
- Strong analytical and problem-solving abilities
- Excellent written and verbal English communication skills
- Ability to manage multiple priorities and work independently in a remote environment
- Proactive mindset with a passion for technology, automation, and continuous improvement
- Previous construction industry experience is preferred
- Experience supporting construction project administration or operational teams is preferred
- Familiarity with AI-powered productivity and automation tools is preferred
- Experience with CRM platforms and project management systems is preferred
- Knowledge of workflow documentation and SOP creation is preferred
- Experience integrating multiple business applications and software platforms is preferred
- Understanding of reporting, business analytics, and operational KPIs is preferred
- Ability to interpret or understand architectural drawings, plans, and construction documentation is preferred
- Must disclose any existing ongoing roles or client work
- Must reflect this engagement on LinkedIn as “Independent Contractor”
Benefits:
- 100% remote work
- Work from home
- Flexibility in managing time as an independent contractor
- Alignment with AU business hours for collaboration
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