Senior Executive Assistant – Executive Operations Partner
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Job Description
Senior Executive Assistant optimizing time and logistics for executives in a fast-paced environment. Managing complex calendars and ensuring seamless operational support for decision-making.
Responsibilities:
- Own and actively manage complex, high-volume executive calendars with overlapping priorities
- Make daily judgment-based tradeoffs: what moves, what doesn’t, and what should never have been scheduled
- Anticipate crunch points (travel, board meetings, conferences, deal cycles, regulatory moments) and proactively rebalance time
- Prepare executives for meetings with clear context, materials, stakeholders, and desired outcomes
- Act as a gatekeeper — confidently say “no” on behalf of leaders when needed, and know when to escalate vs. decide independently
- Coordinate frequent domestic travel end-to-end, including contingencies and real-time adjustments
- Build realistic schedules that strategically sequence meetings and events, account for preparation, fatigue, and recovery, and ensure the right stakeholders are engaged at the right time — not just availability
- Shield leaders from disruption when plans change by owning the details
- Own end-to-end planning and execution for team offsites and partner in select company-wide events, including budgets, timelines, vendors and onsite logistics
- Partner cross-functionally with leaders, their teams, and internal stakeholders to ensure events and agenda are well-sequenced, aligned to priorities, and run smoothly
- Capture learnings to continuously improve how offsites and events are executed
- Fully own expenses, reimbursements, invoices, and administrative workflows without reminders
- Handle document prep, slide updates, meeting notes, and follow-ups with clarity and efficiency
- Track action items from key meetings and proactively drive follow-through so work doesn’t stall
- Act as a trusted thought partner on prioritization, workflow, and operating rhythm
- Partner closely with the Executive Support Manager to help design and evolve systems that improve SLT effectiveness
- Identify patterns, risks, and inefficiencies across calendars, meetings, and workflows
- Exercise sound judgment and discretion when handling sensitive business, revenue, and regulatory information
Requirements:
- 6+ years supporting senior leaders (VP+), ideally in fast-paced SaaS, fintech, or regulated environments
- Proven ability to support multiple executives simultaneously in high-stakes, ambiguous settings
- Exceptional calendar strategy skills: prioritization, time optimization, and judgment (not just scheduling)
- Clear, confident and proactive written and verbal communicator who can influence without authority and represent leaders well
- Strong judgment, business acumen and comfort making decisions with incomplete information
- Ability to operate at both strategic and tactical levels
- Strong systems and process mindset, experience in building repeatable workflows, cadences, and meeting hygiene
- Experience owning team offsites and executive events from end-to-end
Benefits:
- Excellent medical, dental, and vision coverage
- 401(k) with up to 4% company match
- 16 weeks of paid parental leave
- Flexible Paid Vacation Time Off + 10 Sick Days for exempt roles
- Generous Accrued Paid Vacation Time Off + 10 sick days for non-exempt roles
- Summer & Winter Break (~1-week each) + 9 Holidays per year
- Healthcare and Dependent Care FSA
- HSA Employer Contribution ($75-150 for individuals, $150-$250 for families)
- $15K Family Building Benefit (lifetime limit)
- Life and Disability Insurance
- $1,500 Annual Lifestyle Stipend to support your well-being
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