Senior Executive Assistant
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Job Description
Senior Executive Assistant to CEO & CCO at Hadley Designs, managing communication and operations for efficient business processes.
Responsibilities:
- Protect the CEO and CCO’s time by managing email, schedules, and daily priorities
- Track, organize, and update key processes, ensuring all SOPs reflect the latest feedback
- Anticipate needs and solve problems before they arise, keeping both leaders focused on strategy and creativity
- Coordinate calendars, meetings, and communication across internal and external partners
- Handle sensitive information with professionalism and discretion
- Support company-wide projects, working with department leads to keep initiatives on track
- Prepare and edit documents, presentations, and reports with accuracy and polish
- Maintain ClickUp dashboards, L10 agendas, and company scorecards
- Assist in hiring, onboarding, and training new team members
- Organize travel, events, and both business and household logistics for the executive team
- Identify and streamline inefficiencies in administrative and operational workflows
Requirements:
- A senior-level operator with full-time availability and near real-time responsiveness.
- A master of executive calendar and inbox management, with a knack for prioritizing what matters.
- Experienced in hiring coordination and team operations, bonus points for supporting a founder/CEO in a fast-paced environment.
- Assertive yet service-minded, with stellar judgment on when to escalate.
- Polished and professional, with clear, concise communication skills.
- Tech-savvy, fluent in Google Suite, Excel, and modern AI tools.
- Obsessively detail-oriented, with a proactive, results-driven mindset.
- Trustworthy with sensitive info and poised under pressure.
- A lifelong learner with a growth-focused, can-do attitude.
- Native English speaker with strong U.S. cultural understanding (travel, communication, gifting, etc.)
- 3+ years in an EA, Chief of Staff, Ops Coordinator, or high-level support role
- Strong proficiency with Google Suite, ClickUp, and modern AI tools
- Available full-time with near real-time responsiveness (8 AM–6 PM CST core hours)
- Proven experience managing calendars, inboxes, projects, and people
Benefits:
- Remote-first work environment
- Flexible hours with core team availability
- Paid time off and holidays
- Opportunities for professional development
- Free access to Hadley Designs products
- A supportive team that values growth, excellence, and balance
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