Senior Manager, Global Payroll
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Job Description
Senior Manager owning multi-state US, international, and EOR payroll for Armada’s edge AI infrastructure business. Building scalable payroll systems, controls, compliance, and future team.
Responsibilities:
- Own end-to-end payroll processing for all US employees in Rippling across 30+ states, including bi-weekly pay runs, off-cycle runs, bonuses, commissions, relocation, fringe benefits, deductions, garnishments, and final pay
- Own payroll delivery for international and global EOR populations, coordinating with Rippling, Deel, and local providers
- Own payroll tax compliance across federal, state, and local jurisdictions, including registrations, withholding and unemployment accounts, filings, amendments, and agency notice resolution
- Own payroll readiness for expansion into new states and countries and advise on EOR versus direct entity models
- Own payroll's equity processes, including taxable equity events and coordination with Finance and Legal
- Prepare and reconcile payroll journal entries and payroll-related balance sheet accounts; partner with Accounting on accruals and period close
- Own year-end processing, including W-2 production and corrections and equivalent international and EOR filings
- Serve as primary payroll liaison for state and workers' compensation audits
- Design, document, and maintain payroll controls, approval workflows, segregation of duties, and desktop procedures
- Set payroll calendars, cut-off deadlines, and data handoffs with People Operations, Talent Acquisition, and Finance
- Evaluate and implement payroll systems and automation, including potential ADP implementation or migration
- Build the payroll function, define the target operating model, make the case for headcount, and hire, onboard, and develop the future payroll team
- Produce payroll metrics, variance analysis, and labor cost reporting for People and Finance leadership
Requirements:
- 8+ years of hands-on payroll experience with end-to-end ownership of US multi-state payroll
- At least 2 years as the most senior payroll person in a company or leading a payroll team
- Direct experience administering payroll in Rippling, including EOR populations
- Working knowledge of nexus determination, reciprocity, SUI and SDI, supplemental withholding rates, local levies, and agency management
- Experience managing payroll through EOR and local provider models
- Familiarity with equity payroll mechanics and stock plan administration data
- Understanding of RSU settlement, option exercise withholding, and income sourcing
- Comfort with GL mapping, balance sheet reconciliation, accruals, and supporting month end close
- Experience scaling a payroll function, including calendars, controls, documentation, system selection, and audit readiness
- Ability to advise leadership, escalate early, push back when upstream data is wrong, and hold partner teams to deadlines
- CPP (Certified Payroll Professional) strongly preferred
- Hands-on experience with Deel or another secondary EOR platform preferred
- Experience implementing or migrating a payroll platform such as ADP or Workday preferred
- Experience taking a company from pre-IPO through a liquidity event preferred
- Exposure to SOX, IPO readiness, or building financial controls from scratch preferred
- Experience with payroll and equity tax treatment for mobile employee populations preferred
- Experience supporting a venture-backed technology company scaling past 500 people and into new countries preferred
- Proficiency with Excel, using formulas and v-lookups to manage data outputs from multiple sources, preferred
Benefits:
- Equity
- Medical, dental, and vision (subsidized cost)
- Health savings accounts (HSA)
- Flexible spending accounts (FSA)
- Dependent care FSAs (DCFSA)
- Retirement plan options, including 401(k) and Roth 401(k)
- Unlimited paid time off (PTO)
- 14 paid company holidays per year
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