Talent Acquisition Coordinator
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Job Description
Talent Acquisition Coordinator managing high-volume recruitment administration, candidate screening, campaigns, and pre-employment checks. Supporting Satellite Office’s offshore teams serving international brands.
Responsibilities:
- Manage recruitment administration for high-volume vacancies across all brands
- Review and approve recruitment requisitions and ensure required information is complete
- Create, post and monitor job advertisements across approved platforms
- Maintain accurate candidate and vacancy records in JobAdder
- Update candidate statuses throughout recruitment workflows
- Screen applications and resumes against agreed criteria
- Progress suitable candidates through recruitment workflows
- Communicate with candidates, provide application outcomes and respond to queries
- Coordinate recruitment Open Days and high-volume retail recruitment campaigns
- Support candidate invitations, attendance tracking, interview scheduling and communications
- Coordinate recruitment activity across multiple locations and brands during peak periods
- Coordinate reference and employment verification checks
- Request, track and escalate passports, visas and work-right documentation
- Manage candidates against recruitment SLAs and identify delays or risks
- Follow up Hiring Managers and Talent Team members on outstanding actions
- Identify process improvement opportunities
- Maintain recruitment data, trackers and reports in JobAdder and other systems
- Monitor recruitment metrics and escalate trends, issues and bottlenecks to the Talent Acquisition Manager
- Follow work health and safety policies, complete training, report hazards and injuries, and maintain a clean workplace
Requirements:
- Diploma or bachelor’s degree in human resources, Business Administration, Business Management or a related discipline is desirable
- Previous experience in recruitment, talent acquisition, recruitment coordination or high-volume hiring within Australia; New Zealand advantageous
- Retail fashion experience
- Proven success managing high-volume vacancies and candidates simultaneously
- Experience using an Applicant Tracking System (ATS), preferably JobAdder or a similar system
- Ability to build strong stakeholder relationships
- Strong administrative and organisational skills
- Excellent attention to detail and accuracy
- Strong English speaking and written communication skills
- Confidence communicating with candidates and internal stakeholders
- Ability to work to deadlines and agreed SLAs
- Strong follow-up skills and a proactive approach to outstanding actions
- Ability to prioritise workload, manage competing deadlines and problem solve
- Strong computer literacy and confidence learning new systems and processes
- Ability to work independently while operating as part of a geographically dispersed Talent Team
- Strong commitment to candidate experience and service delivery
Benefits:
- Learning opportunities, mentoring, and support
- Team-building experiences and company-wide celebrations
- Wellness programs
- World-class office spaces
- Continuous learning and development
- Employee programs
- Collaborative and inclusive workplace culture
- Work with international clients and global brands
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