Virtual Sales Assistant – Co-Founder
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Job Description
Virtual Sales Assistant supporting the Founder’s sales operations. Providing administrative support in a remote environment for sales functions.
Responsibilities:
- Support all sales-related administrative and operational tasks
- Monitor multiple inboxes daily, including the Founder’s email, shared sales inbox, and assigned folders
- Draft, prepare, and organize sales-related email responses using approved templates
- Maintain email thread continuity by replying within existing conversations whenever possible
- Identify time-sensitive sales communications and prioritize accordingly
- Monitor referral-related emails and prepare thank-you drafts when applicable
- Manage scheduling-related email communication for sales activities
- Add, update, and maintain all leads in Monday.com CRM
- Accurately track lead sources, referral details, statuses, and follow-up timelines
- Ensure CRM data accuracy to support reporting and analytics
- Monitor Calendly daily to ensure sales calls are confirmed and properly scheduled
- Draft sales proposals and proposal emails using approved templates
- Prepare and send contracts
- Prepare weekly sales reports and analytics using Calendly and CRM data
- Assist with sales-related one-off projects, outreach initiatives, follow-ups, and automation
- Support light social media sales monitoring
Requirements:
- Must reside in and be authorized to work in the United States
- 3+ years of experience in a sales assistant, sales operations, or executive support role
- 3+ years of experience working in a fully remote environment
- Strong experience managing inboxes, calendars, and CRMs in fast-paced environments
- Excellent written and verbal communication skills
- High level of comfort with process-heavy, detail-oriented work
- Experience supporting founders or executives in a sales-driven business (preferred)
- Familiarity with Monday.com, Calendly, DocuSign, and Google Workspace (preferred)
- Experience with proposal preparation and contract workflows (preferred)
- Comfort with making outbound calls for follow-up and verification (preferred)
- Prior experience in virtual assistant agencies or service-based businesses (preferred)
Benefits:
- Remote work
- Contract position
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