VP of Fund Administration
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Job Description
ETF Fund Administration Quality Control Manager involved in overseeing NAV calculations for ETFs. Responsible for quality assurance, compliance, and collaboration with various stakeholders.
Responsibilities:
- Oversee and perform nightly quality control review of ETF NAV calculations, ensuring accuracy and completeness prior to dissemination.
- Validate portfolio holdings, pricing sources, corporate actions, income accruals, and expense allocations impacting daily NAV.
- Investigate and resolve NAV breaks, pricing discrepancies, and reconciliation differences with fund accounting teams and custodians.
- Maintain and enhance NAV oversight procedures and control frameworks.
- Review security valuations and pricing sources, including third-party pricing vendors and fair value adjustments.
- Evaluate and escalate stale prices, significant price movements, and pricing exceptions.
- Coordinate with internal valuation committees and portfolio management where necessary.
- Ensure compliance with valuation policies and regulatory guidance (e.g., fair valuation frameworks).
- Review and validate liquidity classifications for portfolio securities.
- Ensure consistency with internal liquidity risk management programs and regulatory requirements.
- Identify securities that may require enhanced monitoring due to market stress, low trading volume, or pricing challenges.
- Serve as the primary liaison with external accounting firms and auditors during annual and semi-annual audits.
- Develop and implement quality control processes to strengthen fund administration oversight.
Requirements:
- Seven to ten years of related work experience.
- Bachelor’s degree in Accounting, Finance, or related field preferred.
- Strong attention to detail and organizational skills with the ability to shift priorities quickly and effectively.
- Proficiency in Excel, including formulas, pivot tables, and data analysis.
- Ability to work under tight deadlines in a high-volume environment is very important.
- Strong communication and interpersonal skills to interact with internal and external stakeholders.
- Experience in fund administration, ETF operations, or financial services is expected in this role.
- Experience working with ETF fund administrators, custodians, and pricing vendors in an oversight or control capacity is strongly preferred.
- Specific experience and knowledge with SEC regulatory requirements for funds is required.
Benefits:
- Exposure to the full ETF operations lifecycle, working with top-tier clients and industry service providers.
- Opportunity to grow in fund administration and expand technical expertise.
- A collaborative and engaging work environment where your contributions make a direct impact.
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