401k Operations Specialist
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
401k Operations Specialist role managing 401k operations for Savvy Wealth's financial advising team. Overseeing plan administration, compliance, and operational workflows to enhance client service efficiency.
Responsibilities:
- Oversee the preparation and execution of 3(21) and 3(38) investment advisory agreements, ensuring all plan information is pre-filled accurately and appendixes are completed before sending for signature.
- Serve as the main point of contact for setting up the firm with new recordkeepers.
- Coordinate the gathering of client and advisor signatures via DocuSign or physical wet signatures and ensure completed forms are successfully processed by the counterparty.
- Establish and maintain data feeds between recordkeepers and our internal reporting systems.
- Manage fee schedules, track down fee statements, and reconcile fees received to ensure accurate billing across all corporate accounts.
- Act as the internal go-to resource for advisors regarding 401k plan design, administration, and ERISA compliance questions.
- Refine internal workflows for 401k operations, maintaining and updating process documentation as the firm scales.
- Assist in ensuring all plan activities comply with ERISA, DOL, and IRS regulations.
Requirements:
- 3–5+ years of operations or administration experience specifically within the corporate 401k/Retirement Plan space.
- Deep understanding of ERISA regulations, 401k plan structures (3(21) vs. 3(38) fiduciary roles), and the nuances of working with Third-Party Administrators (TPAs) and Recordkeepers.
- Strong proficiency in Excel and experience working with portfolio management or reporting software.
- Demonstrated ability to execute detailed administrative tasks (form filling, data entry, error checking) with high accuracy while also thinking strategically about process efficiency.
- Ability to work independently to solve complex operational issues (e.g., broken data feeds, rejected paperwork) with minimal supervision.
- Strong customer-facing presence and communication skills.
Benefits:
- Competitive salary and equity package
- Unlimited PTO + paid company holidays
- Access to holistic medical, dental, and vision plans
- Company 401(k), Commuter, and HSA/FSA plans
- NYC office in the heart of Manhattan
- Lunch and snacks provided in the office
- Access to virtual mental health care (Spring Health), vision related benefits (XP Health), and health concierge (Rightway) to help you find the right care
- Access to counseling for stress management, dependent care, nutrition, fitness, legal, and financial issues (Guardian WorkLifeMatters EAP)
Similar Jobs
Operations Intern
Operations Intern conducting interviews to capture and consolidate knowledge for CACI's DPS team. Focused on operational improvement and documentation standards in a remote work setting.
Operations Manager
Operations Manager handling end-to-end ecommerce operations and logistics for HireHawk. Responsible for optimizing supply chain processes and building operational frameworks.
Manager, Games Operations – Delivery
Manager overseeing operational services for the Canadian Paralympic Committee, collaborating with stakeholders and ensuring project plans are executed.
Operations Coordinator
Operations Coordinator recruiting and leading mission teams for Praying Pelican Missions in Alaska. Facilitating Christian mission experiences while maintaining relationships with local church partners and stakeholders.
Manager, Medication Access Strategy – Operations
Manager overseeing medication access strategy and operations at Visante Consulting LLC. Ensuring efficient medication access services and improved patient outcomes while collaborating with healthcare teams.
Manufacturing Operations Contractor
Manufacturing Operations Consultant enhancing operational efficiency for clients in multiple industries. Leading projects, guiding teams, and developing strategic solutions for manufacturing challenges.
Operational Excellence Ambassador
Operational Excellence Ambassador helping shape innovation in manufacturing and logistics with computer vision. Serve as a go-to expert and provide insights to the OpEx community.
Branch Operations Manager
Mortgage Branch Operations Manager responsible for overseeing operations and compliance at Luminate Bank branch. Leading team to ensure efficiency, performance, and exceptional client experience.
Lead Specialist, Commercial Operations
Lead Specialist in Commercial Operations managing successful product launches at Viatris. Collaborating with cross-functional teams and ensuring market readiness for high-quality healthcare solutions.
Director, Strategic Operations – Enterprise Transformation
Director of Strategic Operations at healthcare engagement platform executing strategic initiatives and empowering healthcare transformations. Lead cross-functional governance and performance tracking for enterprise-level improvements.
Revenue Cycle Operations Director – Denials
Revenue Cycle Operations Director overseeing healthcare operations for Service Center clients. Leading day-to-day operations and ensuring effective revenue cycle performance in a healthcare environment.
Associate Director – Field Medical Excellence & Operations
Remote Associate Director for Field Medical Excellence at BridgeBio Pharma. Focusing on therapeutic disease state communication and advancing medical information across stakeholders.
Growth Operations Associate
Growth Operations Associate managing Flight Plan infrastructure for e-commerce clients at Darkroom. Collaborating closely with the VP of Finance to ensure effective operational support.
Data Quality Operations Analyst – Contract
Data Quality Operations Analyst to ensure internal and vendor datasets quality. Involved in auditing audio and text data pipelines to maintain rigorous quality control.
Voice Actor Curation, Operations Specialist – Contract
Voice Actor Curation & Operations Specialist for voice sourcing and library operations driving innovative AI interactions. Requires strong voice acting or linguistics expertise and organizational skills.
Transcription Operations Manager – Contract
Transcription Operations Manager overseeing transcription operations and the annotator lifecycle. Partnering with engineering teams to ensure delivery of high-quality transcripts for 30+ locales.
Fraud & Dispute Ops Specialist
Fraud Operations Specialist analyzing fraud transactions, managing customer disputes, and ensuring compliance in a fintech environment. Collaborates with various teams to improve operational performance and reporting.
Fraud Operations Specialist
Fraud Operations Specialist reviewing potentially fraudulent transaction activity at fintech company Imprint. Collaborating on fraud investigations and improving KPIs in a remote role.
School Operations Manager
School Operations Manager at Stride, Inc. overseeing compliance and operations for Pine Springs Preparatory Virtual Academy while managing educational partnerships.
Regional Vice President of Operations – Personal Caregiving
Regional Vice President of Operations responsible for multi-site PCS division. Leading operational efficiency, financial management, and team development for AbriCare's services.