Accounting Coordinator
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Job Description
Accounting Coordinator supporting Accounts Receivable and Accounts Payable functions in a remote finance team. Managing billing, vendor relationships, and financial operations in a high-volume environment.
Responsibilities:
- Prepare weekly/monthly customer program billings and enter into QuickBooks Online (QBO)
- Review cost variances for assigned programs and resolve discrepancies with operations or vendors
- Apply customer payments to open invoices
- Perform daily/weekly/monthly retail store reconciliations and post journal entries
- Assist with month-end and year-end close processes
- Support profit and loss analysis for retail locations
- Complete various bank and balance sheet reconciliations
- Communicate directly with clients regarding collections, account reconciliation, and inquiries
- Enter vendor invoices into QuickBooks Online and NetSuite
- Compile and send statement requests to vendors; verify account accuracy and investigate discrepancies
- Reconcile vendor accounts
- Process vendor payments via Bill.com and Tipalti
- Build and maintain positive vendor relationships
- Collaborate with cross-functional teams to meet project deadlines
- Support ad hoc projects and continuous process improvements
Requirements:
- 2+ years of progressive general ledger experience, including inventory or cost accounting in a wholesale/distribution environment
- Strong understanding of inventory costing methods and margin analysis
- Advanced Excel skills required (pivot tables, XLOOKUPs, complex formulas, reconciliation tools)
- Experience in multi-location or multi-entity environments
- Prior remote work experience
- Proficiency in QuickBooks Online, NetSuite, and Microsoft Office 365
- Excellent verbal and written communication skills
- Strong attention to detail and organizational skills
- Ability to work independently with minimal supervision
- Demonstrated initiative and problem-solving ability
- Collaborative team player with a proactive mindset
Benefits:
- PTO
- Paid holidays
- Medical insurance
- Dental insurance
- Vision insurance
- Life & AD&D insurance
- 401K
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