Administrative Coordinator
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Job Description
Administrative Coordinator supporting remote operations at Environmental Intellect. Focusing on organization, technology, and creative communication for the Oil & Gas industry.
Responsibilities:
- Creating order out of chaos, making information easier to find, helping team members feel supported, improving processes, and adding a spark of creativity
- Interacting with team members, managers, candidates, vendors, and internal stakeholders with warmth and professionalism
- Keeping tasks, documents, deadlines, systems, and recurring workflows organized
- Noticing and correcting inconsistencies before they create confusion
- Managing assigned responsibilities independently with minimal hand-holding
- Moving between priorities effectively while keeping important details organized
Requirements:
- Administrative, coordinator, PeopleOps, HR, operations, recruiting, executive support, or similar experience
- Strong aptitude for learning new technology, systems, workflows, and processes
- Solid working knowledge of Google Workspace, especially Gmail, Drive, Docs, Sheets, Calendar, and Forms
- Strong spreadsheet comfort, including organizing data, filtering, sorting, using formulas, maintaining trackers, and identifying gaps or inconsistencies
- Ability or willingness to create polished visual content, presentations, internal communications, guides, or training materials
- Comfort learning tools such as Canva, Google Slides, PowerPoint, LMS platforms, HRIS systems, project management tools, and AI-enabled tools
- Excellent written and verbal communication skills
- Strong attention to detail, accuracy, confidentiality, and follow-through
- Ability to manage multiple projects, deadlines, requests, and recurring workflows at the same time
- Ability to work independently in a remote environment while keeping stakeholders informed
- Comfort supporting cross-functional teams such as PeopleOps, BizOps, Safety, Operations, Finance, leadership, and hiring managers
Benefits:
- Comprehensive health, vision, and dental insurance
- PTO and holidays
- 401(k) plan with company matching
- Cell phone/internet stipend
- Remote-first work environment
- Opportunities to learn, grow, create, and support meaningful work across the company
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