Administrative Operations Specialist
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Job Description
Administrative operations specialist coordinating logistics, facilities, compliance, and vendors for Outsource Access. Improving workflows through dashboards and AI-enabled process automation.
Responsibilities:
- Organize administrative workflows
- Verify compliance reports
- Manage daily documentation
- Coordinate daily transportation and dispatch activities
- Schedule fleet maintenance
- Communicate critical operational updates
- Track facilities maintenance tickets
- Coordinate supply requests
- Manage facilities and vendor relationships
- Resolve operational discrepancies
- Create reporting dashboards
- Use AI tools to improve productivity
- Track key performance metrics
- Document workflows
- Identify opportunities to automate and scale processes
Requirements:
- Proactive problem-solving and ownership of competing priorities
- Critical attention to detail and accuracy
- Excellent follow-through and accountability
- Outstanding English communication skills
- Professional and highly organized
- Ability to build relationships with internal teams, external vendors, and leadership
- Highly proficient in Google Workspace
- Proficiency in CRM platforms such as Salesforce or HubSpot
- Digital literacy and active use of AI tools such as ChatGPT, Gemini, or Claude
- Dedicated, distraction-free home workspace
- Reliable, high-speed internet connection
- Ability to work remotely
Benefits:
- Comprehensive HMO health coverage
- Group life insurance
- Paid leave credits
- Government-mandated benefits
- Performance incentives
- Overtime pay
- Night differential
- 13th month pay
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