Cloud Project Coordinator
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Job Description
Remote Project Coordinator supporting Metro Nashville’s Oracle Cloud implementation across HCM, ERP, Payroll, and Pension. Coordinating meetings, project artifacts, financial tracking, and vendor action items.
Responsibilities:
- Schedule and coordinate meetings across internal teams, vendor partners, and steering committee members
- Prepare and distribute meeting agendas and materials
- Capture and distribute meeting minutes, decisions, and action items
- Track action item status and follow up with owners
- Maintain project documentation, trackers, logs, status reports, and schedules
- Keep project artifacts current, organized, and accessible
- Support the Project Manager in maintaining the consolidated issue and work order inventory
- Prepare materials for steering committee meetings and leadership updates
- Track contract financials, hours consumed, budget utilization, and vendor billing
- Assist with reviewing vendor invoices for completeness, accuracy, and alignment with contract terms
- Flag discrepancies or questions for Project Manager and leadership review
- Maintain financial tracking logs and prepare summary reports
- Coordinate meeting logistics, including room bookings, virtual meeting setup, and participant communications
- Track deliverables, milestones, and deadlines across workstreams
- Support onboarding of new team members or vendors
- Handle general administrative needs supporting program operations
- Work closely with the Oracle Cloud Project Manager and interact with ITS leadership, Finance, HR, and vendor teams
Requirements:
- Strong organizational skills and attention to detail
- Experience supporting project teams in a coordination or administrative capacity
- Ability to manage multiple workstreams and priorities simultaneously
- Proficiency with Microsoft Office, Teams, SharePoint, and similar productivity platforms
- Clear, professional written and verbal communication skills
- Ability to take initiative and work independently once direction is given
- Experience supporting enterprise software or ERP implementations (beneficial but not required)
- Familiarity with Smartsheet, Jira, or similar project coordination tools (beneficial but not required)
- Public sector or government experience (beneficial but not required)
- Experience reviewing vendor invoices or tracking contract financials (beneficial but not required)
Benefits:
- Contract employment
- Remote work arrangement
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