Director, Events
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Job Description
Events Director leading GTIA’s 8-city roadshow for a technology industry association. Managing venues, contracts, budgets, production, and attendee experiences across markets.
Responsibilities:
- Own end-to-end planning and execution of an 8-city roadshow series, with approximately 100 attendees per event
- Lead venue sourcing, site visits, and recommendations for all roadshow cities
- Design event flow, agenda structure, room configuration, food and beverage, staging and A/V, and attendee experience
- Negotiate and manage venue, vendor, and supplier contracts
- Develop and manage the master roadshow budget with city-level tracking and variance reporting
- Coordinate with marketing, channel, and community stakeholders
- Build and maintain production timelines, run-of-show documents, and onsite staffing plans
- Serve as primary point of contact for venues and suppliers through post-event reconciliation
- Conduct post-event evaluations and apply learnings across the series
- Provide site selection and RFP management support for other GTIA meetings and events
- Review and negotiate hotel, venue, and supplier contracts
- Maintain a preferred venue database and supplier roster
- Advise internal teams on venue options, market conditions, and contract risk
- Deliver roadshow events on schedule and within the approved master budget
- Achieve cost savings or concessions and favorable contract protections
- Gather feedback and apply actionable learnings to subsequent events
Requirements:
- Demonstrated expertise in venue sourcing, contract negotiation, and supplier management
- Experience managing events of all sizes across multiple markets simultaneously
- Proficiency with event management tools, budget tracking, and run-of-show documentation
- Strong project management skills with the ability to manage multiple events and deadlines concurrently
- Excellent communication and stakeholder management skills; comfortable working cross-functionally
- Willingness to travel to all roadshow cities and other event locations as required
- Degree preferred but not required for the role
- 15+ years of event planning and management experience
- Strong track record of executing multi-city or roadshow programs
Benefits:
- Fully remote work arrangement
- Full-time employment
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