Executive Assistant, CEO
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Job Description
Executive Assistant to the CEO at Modern Executive Solutions, managing calendars, travel, and business development support. Building positive relationships with stakeholders while coordinating tasks for a dynamic executive team.
Responsibilities:
- Calendar and Email Management – Schedules high volume of meetings and provides context, knows how to prioritize requests, and monitors high-volume email with discretion and confidentiality.
- Business Development Support: Track, coordinate, and proactively follow up on business development meetings, ensuring timely action on key opportunities, maintaining accurate records, and facilitating communication between stakeholders to drive pipeline progress.
- Travel Coordination: Manage complex, high-volume domestic and international travel arrangements, including itinerary planning, logistics coordination, and real-time adjustments to ensure seamless executive travel experiences.
- Operations Leadership Team Management – Provide comprehensive administrative support to senior leadership, including calendar management, cross-functional coordination, meeting prioritization, and proactive resolution of scheduling conflicts across a dynamic executive team.
- Stakeholder Management – Successfully builds positive and trusting relationships with internal stakeholders, clients, and candidates.
- Personal Requests – Occasionally assists with coordinating personal tasks including appointments or trips.
Requirements:
- Educational Background: Bachelor’s degree in business, social science, finance, data science or equivalent.
- Work Experience: Previous relevant experience, e.g., administrative, executive, or sales support roles in professional services organizations.
- Business Development Processes: Familiarity with pipeline management, client engagement cycles, and disciplined follow-up to drive opportunities forward.
- Calendar Management: Understanding of complex scheduling across competing priorities, multiple stakeholders, and time zones.
- Executive Travel Strategy: Understanding of how to plan travel that maximizes efficiency, productivity, and contingency readiness.
- Excellent Written and Verbal Communication: Ability to communicate with a diverse audience in a professional and timely way.
- Organization, Tracking & Planning: Ability to help organize and track multiple workstreams, projects, and tasks while prioritizing execution and communication to all stakeholders including event management.
- Problem Solving: Defining and analyzing a problem, developing solution options, and selecting a course of action.
- Business Systems & Tools: Proficiency with core technologies including Microsoft Office Suite, CRM platforms (e.g., Salesforce), and applicant tracking systems (ATS).
Benefits:
- Comprehensive Benefits: Enjoy a robust benefits package, including medical, dental, and vision insurance, along with a 401(k) match.
- Flexibility & Balance: Benefit from a flexible remote work environment, paid parental leave, and an office setup stipend to support your work-from-home needs.
- Purpose-Driven Work: Join a team that is committed to Diversity, Equity, and Inclusion (DEI) and gives back to the community by donating 10% of annual profits to support underserved youth and educational opportunities.
- Professional Growth: Gain exposure to various aspects of the business, with opportunities for mentorship, leadership development, and career advancement.
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