Executive Assistant, Global Automotive
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Job Description
Executive Assistant providing administrative and operational support to senior leaders at Assurant. Managing calendars, travel, and communications in a digital work environment.
Responsibilities:
- Provides daily administrative support, including correspondence, document preparation, and handling confidential information.
- Drafts and formats professional emails, presentations, reports, and meeting materials.
- Serves as a primary point of contact for internal and external stakeholders, escalating issues as needed.
- Manages complex calendars, schedules meetings, and resolves conflicts.
- Coordinates domestic and international travel, including detailed itineraries.
- Supports virtual, hybrid, and in-person meetings by handling logistics, materials, agendas, and follow-ups.
- Tracks deadlines and ensures leaders are prepared for upcoming commitments.
- Processes expense reports, invoices, and reimbursements per company policy.
- Verifies documentation and resolves discrepancies.
- Provides basic budget, meeting, and event tracking support.
- Maintains organized electronic files aligned with retention standards.
- Uses Microsoft Office and collaboration tools (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
- Creates and maintains standard spreadsheets, reports, and presentations.
- Supports effective use of virtual collaboration tools in a hybrid environment.
- Screens and prioritizes incoming communications.
- Researches information and interprets basic policies to resolve routine issues.
- Identifies potential concerns and escalates non-routine matters appropriately.
Requirements:
- High School Diploma or GED required
- Minimum of 4 years of advanced administrative, executive assistant, or related support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams)
- Strong organizational and time-management skills
- Ability to manage multiple tasks and competing priorities
- Professional written and verbal communication skills
- Demonstrated discretion when handling confidential information
- Candidate must be willing to work EST or CST time zones
Benefits:
- Health insurance
- 401(k) matching
- Paid time off
- Remote work options
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