Executive Assistant – Office of the CIO
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Executive Assistant managing CIO's calendar and operational rhythm for Onebrief. Supporting senior technical leader in a high-complexity environment.
Responsibilities:
- Own the CIO’s calendar and operating rhythm, ensuring meetings have clear purpose, deep-work time is protected, and weekly/monthly cadences run smoothly.
- Manage communication and context across Slack, Notion, and email, drafting updates, summarizing meetings, and ensuring decisions and next steps are captured clearly.
- Maintain the CIO’s project dashboard, tracking milestones, risks, owners, and follow-through across multiple cross-functional initiatives.
- Act as a coordination hub and CIO proxy, aligning stakeholders, managing vendor and partner interactions, and ensuring expectations and timelines remain clear.
- Create and maintain operational structure, including weekly CIO syncs, daily briefs, board/investor prep, compliance reviews, and ongoing initiative updates.
Requirements:
- 3–7+ years in an Executive Assistant, Chief of Staff, Program Coordinator, or Operations role supporting a senior technical leader (or equivalent experience in a high-complexity environment).
- Exceptional written and verbal communication, especially in translating complex details into concise, actionable summaries.
- Strong operational instincts: organization, prioritization, project tracking, and an ability to proactively identify gaps and blockers.
- High comfort working in tools like Slack, Notion, and Google Workspace; experience maintaining project dashboards or documentation systems.
- A mindset of ownership, anticipation, and partnership; someone who sees around corners and stays one step ahead.
- High integrity, discretion, and professionalism when handling sensitive information.
- Willingness and ability to travel 20-25%.
- Must be based in US Central Time.
- Preferred Qualifications
- Experience working in defense technology, cybersecurity, or related industries
Benefits:
- Offers Equity
Similar Jobs
Senior Executive Assistant
Senior Executive Assistant to CEO & CCO at Hadley Designs, managing communication and operations for efficient business processes.
Bilingual Executive Assistant – English/Spanish
Bilingual Executive Assistant supporting a U.S.-based executive in the mortgage and real estate finance sector. Managing complex tasks within a fast-paced, production-driven environment.
Salesforce Admin, Virtual Assistant
Salesforce Administrator ensuring data integrity and seamless workflows using Salesforce and Zapier. Leading the operational backbone of the US-based marketing engine in a fully remote role.
Medical Case Manager
Medical Case Manager coordinating client medical treatment for a Personal Injury department. Supporting attorneys and ensuring proper documentation throughout the case lifecycle.
Criminal Defense Virtual Assistant
Criminal Defense Virtual Assistant at The United Firm handling client communication and trial preparation tasks. Responsible for aiding criminal defense operations in a collaborative legal team environment.
Executive Assistant – Contractor
Executive Assistant supporting the Executive Director at Elba Hope Foundation. Managing schedules, communications, and logistics in a remote, flexible environment.
Virtual Assistant, Bilingual – English, Spanish
Bilingual Customer Support Specialist engaging customers in English and Spanish for home inspection and pest control services. Promoting services, scheduling appointments, and maintaining customer records in a remote setting.
Virtual Assistant, Advanced English, Spanish
Virtual Assistant providing administrative support to clients remotely with excellent organizational skills and attention to detail. Managing calendars, emails, and performing data entry tasks.
Virtual Assistant, Momence Experience
Virtual Assistant with experience in Momence supporting fitness studio operations. Managing projects and communicating effectively with clients in a fully remote role.
Virtual Assistant – General Pool
Virtual Assistant position at Ascension Business Solutions LLC supporting U.S. clients in various administrative tasks. Role involves email management, scheduling, data entry, and client communications.
Executive Assistant
Executive Assistant responsible for providing support to the Chief Strategy Officer and managing administrative tasks. Involves coordination of strategic plans and high-level engagement with stakeholders.
Executive Assistant
Executive Assistant supporting startup CEOs to drive productivity and operational effectiveness. Partnering with executives to increase efficiency while working in a dynamic remote environment.
Community Support Virtual Assistant
Virtual Assistant for Community Support Team handling phone calls and email inquiries for community management. Providing professional assistance and managing communication records.
Executive Assistant, QuickBooks Experience
Remote Executive Assistant supporting an American business owner by managing schedules, communications, and invoicing. A role for self-starters who thrive in dynamic environments.
Executive Assistant
Executive Assistant providing high-level support and project management to clients at Delegate Solutions. Proactively managing relationships and ensuring organizational effectiveness for client success.
Personal Assistant
Personal Assistant role supporting the Owner of Anau with administrative and personal tasks. Requires high organization and efficiency in a fast-paced work environment.
Medical Virtual Assistant – Scheduling, Billing Support
Virtual Assistant supporting a U.S.-based mental health practice with administrative, client coordination, and billing tasks. Ideal for someone experienced in medical billing and client communication.
Virtual Assistant Trainer – Class Facilitator
Virtual Assistant Trainer delivering live training sessions for job-ready Virtual Assistants. Engaging learners, managing real-time dynamics, and refining training programs collaboratively.
GoHighLevel CRM Expert – Virtual Assistant
Executive Virtual Assistant providing support to the CEO, handling communications and operational tasks. Ensuring productivity and coordination across departments with independent judgment.
Executive Virtual Assistant
Executive Virtual Assistant managing schedules and projects across multiple CEO organizations. Coordinating tasks, communications, and reporting in a fully remote role during Philippine night shift hours.