Executive Assistant – Senior Executive Support
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Job Description
Executive Assistant supporting the CTO of an AI company in the legal space. Managing operations, logistics, and communication with a focus on optimization and autonomy.
Responsibilities:
- Own and manage the CTO’s calendar and inbox, including drafting responses and making prioritization decisions
- Coordinate meetings across multiple time zones, resolving conflicts proactively
- Plan and execute complex travel arrangements (multi-location, multi-person)
- Track tasks, follow-ups, and priorities across conversations and tools
- Handle personal logistics such as appointments, errands, and scheduling
- Conduct research on tools, vendors, and services when needed
- Maintain organization across tools like Notion, Slack, and Google Workspace
- Suggest and implement improvements to systems, workflows, and processes
Requirements:
- 3+ years supporting C-level executives or founders in fast-paced environments
- Proven experience managing inbox, calendar, and scheduling independently
- Strong executive judgment and ability to make decisions without constant check-ins
- Exceptional organization and attention to detail
- Experience coordinating complex travel and logistics
- Strong written and spoken English communication
- High level of discretion, professionalism, and reliability
- Comfort with tools like Notion (strongly preferred), Google Calendar, Slack
- Ability to work with Pacific Time overlap
Benefits:
- Competitive compensation based on experience
- Full-time role with Pacific Time overlap
- 100% remote (LATAM-based candidates)
- High-trust, long-term collaboration with experienced founders
- Direct impact on executive effectiveness and company operations
- A role with clear ownership and day-to-day visibility
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