Executive Virtual Assistant
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Executive Virtual Assistant managing schedules and projects across multiple CEO organizations. Coordinating tasks, communications, and reporting in a fully remote role during Philippine night shift hours.
Responsibilities:
- Maintain and proactively manage calendars for multiple companies; adjust schedules in real time to accommodate shifting priorities without waiting for instructions.
- Track CEO-led initiatives, push deadlines when necessary, flag bottlenecks, and ensure projects progress smoothly.
- Serve as the primary point of contact for internal teams and external clients seeking the CEO; draft, screen, and initiate correspondence with clear escalation when needed.
- Plan and confirm meetings, conferences, and travel; prepare agendas, collate materials, and take actionable minutes.
- Compile reports, presentations, and briefs tailored to the CEO’s needs; identify gaps or inconsistencies before submission.
- Identify inefficiencies in office workflows, suggest actionable solutions, and implement approved changes across multiple companies.
- Conduct needs analysis, SWOT analysis, root cause analysis, and action planning for initiatives, presenting actionable recommendations.
- Handle urgent or unexpected tasks without supervision; escalate only when resolution is impossible.
Requirements:
- 1–2+ years supporting C-Suite executives with multi-company responsibilities.
- Must work independently, prioritize competing demands, and take ownership of outcomes.
- Excellent verbal and written communication; minimal regional accent; able to compose executive-level emails and documents.
- Proven multitasking and time management; able to handle interruptions without losing focus.
- Comfortable performing voice-based tasks and managing US-aligned schedules (night shift PH time).
- Proficient in Google Suite; quick learner of new tools and systems.
- Critical thinking: ability to anticipate problems, make decisions, and provide solutions.
Benefits:
- PTO
- HMO
- Fully Remote Work
Similar Jobs
Virtual Assistant Trainer – Class Facilitator
Virtual Assistant Trainer delivering live training sessions for job-ready Virtual Assistants. Engaging learners, managing real-time dynamics, and refining training programs collaboratively.
GoHighLevel CRM Expert – Virtual Assistant
Executive Virtual Assistant providing support to the CEO, handling communications and operational tasks. Ensuring productivity and coordination across departments with independent judgment.
Executive Assistant
Executive Assistant managing operations for multiple fast-growing companies including authors and Amazon businesses. Building systems, handling communication, and coordinating complex projects.
Executive Assistant to CEO
Executive Assistant supporting a dynamic CEO across multiple businesses. Managing day-to-day execution and helping structure a constantly evolving environment.
Executive Assistant – CEO
Executive Assistant supporting the CEO at Ontinue, a provider of AI-powered managed security services. Managing schedules, logistics, and administrative tasks for executive leadership team.
Executive Assistant – Senior Executive Support
Executive Assistant supporting the CTO of an AI company in the legal space. Managing operations, logistics, and communication with a focus on optimization and autonomy.
Medical Virtual Assistant, Bilingual – Creole & English
Bilingual Medical Virtual Assistant providing administrative support to a US healthcare practice. Coordinating patient care and supporting telehealth operations remotely.
Executive Assistant, Global Automotive
Executive Assistant providing administrative and operational support to senior leaders at Assurant. Managing calendars, travel, and communications in a digital work environment.
Virtual Assistant – Tennis Industry
Virtual Assistant managing projects and tasks for clients in the tennis industry. Remote position with the potential for flexible hours and growth opportunities.
Executive Assistant
Executive Assistant managing administrative tasks for the EMEA Vice President at Augusta Life Sciences. Ensure efficient functioning of executive operations within Advanced Diagnostics.
Executive Assistant
Executive Assistant supporting the Head of Kardex Autostore located in Switzerland while based in Portugal. Responsible for comprehensive executive support and coordination of global communications and events.
Virtual Assistant – Operations & Administration Support, Healthcare
Providing administrative and operational support across multiple healthcare entities in Australia. Managing document control, SOPs, billing support, and compliance-driven tasks.
Executive Assistant, AI-Savvy
Executive Assistant managing executive communications, documents, and operations in a remote setting. Seeking a tech-savvy individual to optimize workflows using AI tools and Microsoft 365.
Digital Assistant – Sales Support
Digital Assistant supporting a fast-paced NYC sales team focused on data management and Excel reporting. Responsibilities include administrative support, data organization, and quality control.
Executive Assistant – Chief Sales Officer
Executive Assistant to Chief Sales Officer at Lucky Strike Entertainment managing schedules and communications. Providing high-level support to ensure efficient operations in a fast-paced environment.
Legal Administrative & Client Intake Virtual Assistant
Virtual Assistant providing administrative support to legal operations while managing schedules and client communications. This role involves organizing files and assisting with document preparation in a digital environment.
Executive Assistant
Executive Assistant to the President managing administrative tasks and supporting Evergreen initiatives. Requires technology proficiency and commitment to environmental advocacy in a fast-paced environment.
Medical Virtual Assistant – Front Desk, Patient Scheduling Support
Medical Virtual Assistant providing front desk and patient scheduling support for a growing physical therapy practice. Aiming to enhance patient experience and operational efficiency in a remote role.
Personal Assistant to C-Level Executives
Personal Assistant supporting C-level executives in administrative and household tasks. Requires multitasking, discretion, and flexibility for travel and personal support.
Executive Assistant
Executive Assistant providing high-level support to the executive team in a fully remote environment. Responsible for calendar management, travel logistics, and operational excellence across the organization.