Grants and Contracts Administrator – Basic Sciences
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Job Description
Grants and Contracts Administrator managing complex grants and contracts for Duke University School of Medicine. Assisting pre-award and post-award activities, ensuring compliance with regulations and managing project budgets.
Responsibilities:
- This position will be located within the School of Medicine Shared Research Administration Resource Group and will play an active role in working with specifically identified departments to manage their portfolio of grants and contracts.
- Pre-award activities include assisting departmental faculty/PI in the development, preparation, and submission of grant and contract proposals.
- Ensure all applications and contracts meet agency and university guidelines and published time tables and deadlines.
- Ensure proposals are entered and routed in a timely manner for further review.
- Post-award activities include detailed reconciliation of assigned project budgets, preparing complex budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.
- This position is responsible for managing and overseeing an assigned portfolio of complex grants and contracts using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills.
Requirements:
- Education/Training - Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.
- Research or grants education and/or certification is preferred.
- Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (online), Basic Compliance (online), Duke Human Research Training (online), Budget Development and Negotiation Training, and Industry Funded Clinical Research—Process for Contracts within first six months of hire is required.
- Successful completion of the Research Administration Academy (RAA) is expected.
- Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training within 12 months of start date.
- The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process.
- Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements.
- Experience - No experience required for candidates who possess a Bachelor's or Master's degree in a field of study directly related to the specific position.
Benefits:
- comprehensive and competitive medical and dental care programs
- generous retirement benefits
- wide array of family-friendly and cultural programs to eligible team members
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