Junior Accounts Payable Associate
Employment Information
Report this job
Job expired or something wrong with this job?
Job Description
Junior Accounts Payable Associate processing high-volume invoices for HeadQuarters, a finance-support startup serving US cannabis companies. Validating POs and resolving discrepancies across accounting systems.
Responsibilities:
- Process and review approximately 100–150 invoices per day for California operations and approximately 15 invoices per day for Non-California operations
- Review invoices processed through an automated workflow in Microsoft Dynamics 365 Business Central, validating that invoice information has been captured accurately
- Compare and validate vendor invoices against corresponding Purchase Orders in Odoo
- Identify missing, incorrect, or incomplete information and follow established procedures to resolve discrepancies
- Request or follow up on Purchase Orders through Procurify for specific invoice categories when required
- Ensure invoices are properly supported and routed according to internal AP procedures
- Maintain accurate records of invoice status and pending items
- Escalate invoice discrepancies, missing POs, or other processing issues to appropriate stakeholders
- Prepare updates and communicate relevant information to the Central Accounts Payable Team
- Support the AP team with reporting and follow-up on pending invoices or exceptions
- Follow established internal controls and processes to ensure accuracy and consistency in invoice processing
Requirements:
- Basic understanding of Accounts Payable or accounting processes preferred
- Previous experience in an administrative, data entry, accounting, or finance-related role is a plus, but not required
- Strong attention to detail and ability to identify discrepancies
- Comfortable working with a high volume of transactions in a fast-paced environment
- Ability to follow defined processes and procedures consistently
- Basic understanding of Purchase Orders and invoice matching is preferred
- Experience with ERP or accounting systems is a plus; experience with Business Central, Odoo, or Procurify is highly desirable but not required
- Good organizational and follow-up skills
- Comfortable communicating issues and updates to other teams
- Basic to intermediate Excel skills preferred
- English communication skills sufficient to work with internal teams and written documentation
Similar Jobs
Accounts Payable, Spend Management Coordinator
Spend Management Coordinator managing Brex cards, expense compliance, and budgets at Labelbox, an AI infrastructure company. Supporting reporting and month-end close.
Payroll and Accounts Payable Manager
Payroll and AP Manager overseeing compliant payroll, vendor payments, and financial controls. Supporting Blood Cancer United’s mission to advance blood cancer cures.
SAP Accounts Payable Consultant
SAP Accounts Payable Consultant supporting Mexico-localized SAP Finance, CFDI, UUID, and XML invoicing processes. Coordinating integrations and resolving client implementation and operational issues remotely.
Accounts Payable Specialist II
Accounts Payable Specialist II processing invoices and validating coding for Trillium Health Resources, a North Carolina behavioral-health managed-care organization. Supporting reconciliations and accurate financial disbursements.
Accounts Payable, Accounting Administration Intern
Accounting intern supporting vendor management, invoices, expenses, and reporting for QC Servion’s centralized data-center services operations. Gaining hands-on experience across the QC Ecosystem.
Payroll and Accounts Payable Manager
Payroll and accounts payable manager overseeing compliant payroll, vendor payments, controls, and staff operations. Supporting Blood Cancer United’s mission to advance blood cancer cures.
Senior Accounting Associate, Accounts Payable
Senior Accounts Payable Associate managing invoices, expenses, and reconciliations for Thumbtack, a U.S. home-care marketplace. Supporting global entities, audits, close processes, and finance-system implementations.
Accounts Payable Specialist
Accounts Payable Specialist managing invoices, vendor payments, and expense reports for White Barn Inn. Supporting financial operations across Auberge Collection’s luxury hospitality portfolio.
Senior AP Analyst
Senior AP Analyst managing vendor payments, reconciliations, and NetSuite processes for Edged’s carbon-neutral data center network. Supporting financial reporting, stakeholders, lenders, and auditors.
Accounts Payable Officer
Accounts Payable Officer managing supplier invoices, payments, reconciliations, and finance administration. Supporting international clients through Satellite Office’s Philippines-based offshore teams.
Senior Associate – Accounts Payable
Accounts Payable Senior Associate managing invoices, reimbursements, vendor payments, GST/TDS, and financial controls at Good Business Lab. Supporting finance systems, audits, and process improvements for a worker-wellbeing research nonprofit.
Accounts Payable Professional – Handling Supplier Tax Exceptions
Terac, a platform connecting AI researchers with vetted human experts, conducts a paid remote study. Interviewing U.S. finance professionals about supplier tax exceptions.
Accounts Payable Officer
Remote Accounts Payable Officer managing invoices, reconciliations, and payment runs. Supporting administration for an Australian automotive dealership group during Australian business hours.
Accounts Payable Specialist
Accounts Payable Specialist managing US invoice processing, reconciliations, and vendor payments for global technology solutions provider. Supporting finance systems, audits, and process improvements remotely from Manila.
Accounts Payable Analyst I
Analista de contas a pagar na Ânima Educação, organização brasileira de ensino. Processamento de notas, pagamentos, conciliações bancárias e relatórios financeiros em regime 100% remoto.
Accounts Payable Advisor
Accounts Payable Advisor processing invoices, vendor payments, reconciliations, and audit documentation for One Identity’s identity-security platform. Improving high-volume finance workflows and resolving vendor discrepancies.
Senior Associate – Accounts Payable, 2-3 years exp.
Sr. Associate in Accounts Payable at WNS in Mumbai. Role involves managing accounts payable processes, reporting, and team checks.
Accounts Payable Specialist
Accounts Payable Specialist responsible for processing accounts payable activities and financial data for an Australian client. Ensuring accuracy and compliance in a fast-paced environment in the energy sector.
Accounts Payable/Accounts Receivable Specialist
Accounts Payable & Receivable Specialist managing invoices and payments for a United States public school district. Ensuring accurate financial records and vendor relations in a remote setup.
Director of Accounts Payable Operations
Director of Accounts Payable Operations overseeing end-to-end P2P workflows at Chobani. Driving technological improvements and maintaining financial controls with a strategic approach.