Legal Administrative Assistant
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Job Description
Legal Administrator supporting billing, budgeting, and contract management at Riot Platforms. Collaborating with legal and finance teams to improve operations in a remote setting.
Responsibilities:
- Administer Legal Tracker e-billing processes, including invoice intake, coding, routing/approvals, and submission workflows.
- Validate invoices for compliance with outside counsel billing guidelines; identify exceptions and coordinate timely corrections with law firms.
- Maintain open communication with the VP of Litigation (and other Legal Team stakeholders as necessary).
- Coordinate with Accounting to support accurate and timely invoice processing, accruals, and reconciliations.
- Partner with FP&A to support budgeting, forecasting, and variance analysis related to litigation and broader legal spend.
- Maintain matter budgets and spend tracking; support periodic accrual and forecast cycles.
- Generate regular and ad hoc reporting on legal spend, matter trends, and vendor performance; prepare executive-ready summaries for Legal leadership.
- Support continuous improvement of billing workflows, controls, and documentation (policies, procedures, playbooks, and guidance to stakeholders).
- Serve as an operational liaison with outside counsel for invoice and billing-related communications.
- Coordinate across the Legal team and internal business partners to resolve billing, budget, and matter-coding questions.
- Support vendor onboarding and maintenance tasks as needed (e.g., billing contacts, guidelines distribution, matter setup support).
- Help maintain data integrity across systems (matters, vendors, timekeepers, rate structures, codes, and reporting fields).
- Deploy and maintain centralized contract repository.
- Assist with tracking key dates, renewals, expirations, milestones.
- Extract and log key terms (payment renewal, termination, SLAs, etc.).
- Maintain data and generate reports for Accounting, SOX, and Audit, including supporting SOX control testing.
- Interface with procurement, accounting, SOX, audit and assist with legal review policy development.
- Coordinate vendor onboarding with procurement.
Requirements:
- Bachelor’s degree preferred (business, finance, legal studies, or related fields preferable).
- 4–10+ years of experience in legal operations, legal billing/e-billing, litigation support, or a finance operations role supporting a legal department or law firm.
- Required: hands-on experience with Legal Tracker (Thomson Reuters) or demonstrably equivalent end-to-end e-billing administration experience, including matter setup/coding and reporting.
- Strong Excel skills (pivot tables, lookups, basic data cleaning) and comfort working with large datasets.
- Excellent attention to detail, ability to manage deadlines, and strong follow-through in a high-volume environment.
- Strong communication skills and the ability to work effectively with stakeholders.
- Preferred Qualifications: Experience with a contract lifecycle management (CLM) platform.
- Experience supporting litigation matters and outside counsel management in an in-house legal department.
- Familiarity with e-billing guidelines, rate structures, budgets, accruals, and forecasting cycles.
- Experience building spend dashboards or standard reporting packages for leadership (Legal, Finance, or executive audiences).
Benefits:
- 401k plan with company matching.
- Great medical, vision, and dental plans to choose from.
- Long-term and Short-term disability.
- Additional benefit options (Employee Assistance Program, Pet Insurance, and more).
- Flexible Spending Accounts.
- Generous PTO and Paid Floating Holidays.
- A fun company culture with tremendous growth opportunities!
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