Marketing Administrative Assistant
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Job Description
Marketing Administrative Assistant supporting account managers and coordinating social media calendars for multiple client accounts. Using AI workflows, Hootsuite, and ClickUp to improve marketing operations.
Responsibilities:
- Provide day-to-day administrative support to account managers
- Manage inboxes and draft professional email communications
- Complete account buildouts and maintain organized client records
- Track projects, deadlines, and workflows using ClickUp
- Build monthly social media posting calendars using approved content
- Schedule content across Facebook, Instagram, TikTok, YouTube, Google Business Profile, LinkedIn, and X
- Manage content scheduling through Hootsuite
- Ensure posting calendars are accurate and completed on schedule
- Write engaging, platform-specific social media captions
- Adapt messaging to each client’s brand voice and audience
- Tailor captions based on platform best practices
- Learn each client’s business before creating content
- Use AI tools to develop content plans and draft captions
- Write and refine AI prompts
- Review, edit, and quality-check AI-generated content
- Leverage AI to improve workflow efficiency without over-relying on automation
- Collaborate with account managers and content teams
- Participate in internal meetings as needed
- Ensure calendars, captions, and deliverables are accurate and review-ready
- Maintain high standards for organization and quality control
Requirements:
- Prior experience in an administrative or virtual assistant role
- Experience managing multiple clients, projects, or deadlines simultaneously
- Strong administrative and organizational skills
- Strong written communication and caption writing skills
- Experience using AI tools for content creation and workflow efficiency
- Proficiency with Google Workspace
- Familiarity with ClickUp
- Familiarity with Hootsuite
- Understanding of Facebook, Instagram, TikTok, YouTube, Google Business Profile, LinkedIn, and X (Twitter)
- Strong attention to detail
- Ability to manage multiple priorities simultaneously
- Candidates must be available to work 9:00 AM–5:00 PM EST / U.S. business hours
- Resume must be submitted in English and PDF format
- Must submit a video showcasing skill sets using the same email as the application
- Must complete the application form
Benefits:
- Remote work from home
- Opportunity to support a growing marketing team
- Internal meetings as needed
- Video-based application screening and verification process
- Potential access to ongoing job opportunities, updates, and relevant news via newsletter
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