Payroll Specialist, Freelance
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Job Description
Remote US Payroll Specialist processing Paylocity payroll for a healthcare management support company. Auditing payroll, maintaining HRIS records, supporting compliance, and answering employee pay questions.
Responsibilities:
- Process and audit US payroll in Paylocity, including wages, deductions, taxes, overtime, PTO, and payroll adjustments
- Review employee timekeeping, attendance, new-hire data, tax withholdings, and payroll changes before each payroll run
- Reconcile payroll reports and investigate discrepancies
- Support payroll audits and compliance reporting
- Ensure wage-and-hour requirements and tax compliance are met
- Flag and resolve discrepancies according to documented procedures
- Maintain accurate employee payroll and HRIS records
- Prepare payroll-related documentation for internal and audit needs
- Keep records organized and audit-ready
- Respond to employee and manager questions about pay, deductions, tax withholdings, timekeeping, and payroll status
- Communicate payroll matters clearly, professionally, and discreetly
- Handle sensitive employee information confidentially
Requirements:
- At least 6 months of hands-on US payroll processing experience
- Knowledge of US HR practices and wage-and-hour requirements
- Experience with payroll tax compliance and payroll documentation
- Experience reconciling payroll reports and investigating discrepancies
- Proficiency with Microsoft Excel and/or Google Sheets for payroll reporting
- Solid understanding of US payroll processing, tax withholdings, and compliance requirements
- Familiarity with HRIS and timekeeping systems; Paylocity experience is a strong plus
- Familiarity with Microsoft Office and Google Workspace
- Exceptional attention to detail
- Discretion and confidentiality when handling sensitive employee data
- Ability to work independently and take ownership
- Clear, professional communication skills
- Reliability and deadline-driven work style
- Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher
- Internet speed of at least 40 Mbps
- Headset with extended noise-cancelling microphone and webcam
- Backup computer and internet connection
- Quiet, dedicated workspace at home
- Reliable internet connection
- Ability to work 40 hours per week, Monday–Friday, 9:00 AM–6:00 PM PST
Benefits:
- No benefits package included
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