Podcast & Media Growth – Virtual Assistant
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Job Description
Podcast & Media Growth Virtual Assistant managing the podcast ecosystem and driving growth for a healthcare client. Responsible for content creation and marketing strategies across various platforms.
Responsibilities:
- Guest Outreach & Interview Scheduling: Identify, research, and reach out to high-value podcast guests aligned with the clinic’s mission and audience
- Manage guest communication end-to-end: outreach, follow-ups, booking, and confirmation
- Podcast Production (Audio & Video): Edit long-form podcast episodes (audio and video) to professional standards
- Ensure consistent quality, sound/video optimization, intros/outros, and brand alignment
- Short-Form Content Creation & Repurposing: Create short-form clips for Reels, Shorts, TikTok, and other platforms from every episode
- Guest Promotional Assets & Cross-Promotion: Provide guests with ready-to-use promotional assets to increase reach, including clips, graphics, captions, and links
- Podcast Marketing, Growth & Distribution: Implement strategies to grow downloads, subscribers, and watch time
- YouTube Channel Management & Optimization: Build and manage a strong podcast presence on YouTube as the primary long-form discovery engine
- Social Media Management & Engagement: Publish podcast-related content consistently across social platforms
- Lead Generation & Monetization Integration: Ensure episodes and clips include strong CTAs that drive traffic to resources, discovery calls, clinic services, affiliate products, and programs.
- Guest Appearances & Authority Building: Pitch the founder/doctor as a guest on other podcasts and media outlets to expand reach and authority
- Systems, Consistency & Performance Tracking: Build and maintain systems for episode tracking, content calendars, publishing schedules, and asset organization.
Requirements:
- Excellent English and communication skills (near-native fluency, minimal accent, strong writing, and professional guest communication)
- Proven podcast, video, and social media execution skills—you must have real experience editing audio/video, creating short-form clips, managing YouTube, and promoting podcasts for growth
- Ownership mentality and strategic thinking—you take full ownership of the podcast ecosystem and think in outcomes: growth, leads, conversions, and monetization.
- Strong experience with podcast distribution platforms, YouTube publishing/optimization, and short-form content strategy
- Excellent organization and ability to manage multiple shows, calendars, deadlines, and deliverables simultaneously
- Ability to build systems and improve workflows to ensure consistency and scalability
- Comfort with performance metrics tracking and making data-driven recommendations
- Experience supporting outreach and guest booking strategies (both booking guests and pitching the founder as a guest).
Benefits:
- Competitive salary commensurate with experience
- Opportunities for professional development and growth
- Work in a dynamic and supportive team environment
- Make a meaningful impact by helping to build and strengthen families across the globe.
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