Project Administrator
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Job Description
Project Administrator providing critical administrative support for successful project delivery at SafePaaS. Responsible for maintaining project documentation, tracking progress, and facilitating communication among stakeholders.
Responsibilities:
- Provide critical administrative and operational support to ensure the successful delivery of project objectives across the full project lifecycle
- Maintain comprehensive project documentation and coordinate communications across internal and external teams
- Ensure all project tracking activities remain accurate, current, and accessible to the appropriate stakeholders
- Support the maintenance and ongoing management of detailed project plans, updating tasks, timelines, dependencies, and milestones
- Conduct regular schedule reviews to verify accuracy and flag discrepancies
- Track milestone completion and report on progress against established baselines
- Monitor project activities to identify potential risks, blockers, and dependencies that may impact deliverables or timelines
- Maintain the risk register and issue log; escalate critical items to the Project or Program Manager
- Prepare and distribute regular status reports, dashboards, and project updates to maintain stakeholder awareness
- Organize and maintain all project documentation including plans, reports, meeting notes, and correspondence.
Requirements:
- Bachelor's degree in Business Administration, Project Management, Information Technology, or a related field
- 2+ years of experience in a project coordination or administrative support role on professional services or technology programs
- Demonstrated experience maintaining and updating project schedules using tools such as Microsoft Project, Smartsheet, or equivalent
- Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration platforms such as SharePoint or Microsoft Teams
- Excellent written and verbal communication skills, with the ability to tailor messaging to diverse audiences at all levels
- Demonstrated ability to work effectively in a team environment and independently with minimal supervision.
Benefits:
- SafePaaS is an equal opportunity employer
- Commitment to diversity and inclusion in the workplace
- Prohibition against discrimination and harassment of any kind
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