Proposal Development Manager
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Job Description
Proposal Development Manager overseeing funding proposals for PSE Healthy Energy. Leading cross-functional teams to ensure compliance and deliver high-quality submissions.
Responsibilities:
- You lead the full lifecycle of funding proposals, from opportunity identification and cultivation to successful award and smooth handoff to program teams.
- You coordinate cross-functional teams—including scientific staff, Programs, Finance, Operations, and Communications—to transform innovative research concepts and partnerships into high-quality, funder-aligned submissions.
- You establish clear timelines, facilitate kickoff and review meetings, manage iterative drafting, and ensure timely, compliant preparation of final packages for submission.
- You contribute strategic insights to bid/no-bid decisions and proposal positioning in collaboration with the Director of Development and Program Leadership, helping shape winning themes that align with PSE's fundraising strategy and funder priorities.
- You embed rigorous compliance into every proposal to protect PSE from legal, financial, reputational, and operational risks.
- You develop and apply detailed compliance checklists, verify all required certifications, forms, eligibility rules, and data submissions, and confirm PSE's full ability to deliver on proposed commitments ethically and feasibly.
- You coordinate essential agreements such as NDAs, LOIs, due diligence reviews, and subaward documents to secure strong partnerships.
- You align financial plans with scientific objectives to create realistic, compelling, and internally consistent proposals.
- You gather and incorporate workplans, effort estimates, staffing needs, resumes, biographical sketches, and salary justifications from Principal Investigators and technical experts.
- You verify precise alignment between technical narratives, budgets, and subaward details, including thorough cost explanations.
- You enhance PSE's competitiveness by researching funders, competitors, and potential collaborators to strengthen proposal positioning in line with Director-led strategy.
- You serve as the central coordinator for multi-organization proposals, managing shared deadlines, document exchange, role assignments, compliance flow-downs, and collaborative responsibilities.
- You oversee post-submission progress from award notification through negotiations, final signatures, and project start dates.
Requirements:
- 5+ years proven expertise in managing the full lifecycle of institutional funding proposals, including grant writing, compliance, budgeting, submission, and award transition for foundations, federal agencies, philanthropies, or similar funders.
- Strong project management and organizational skills to lead cross-functional teams, coordinate complex timelines, and deliver high-quality work under tight deadlines.
- Excellent ability to build and maintain collaborative relationships with scientific/program staff, finance/operations teams, leadership, and external partners.
- Superior written and verbal communication skills, with strategic insight to develop compelling, funder-focused narratives and winning themes.
- Familiarity with CRM systems for pipeline tracking (Salesforce preferred) and common proposal development tools/workflows.
- Familiarity with securing and managing multi-year or high-value grants/contracts in competitive funding environments.
- Deep commitment to PSE's mission, including advancing equitable, health-protective energy and climate solutions, public health protection, environmental justice, or closely related fields.
Benefits:
- Health Benefits: Comprehensive health, dental, and vision insurance.
- Retirement Plan: 401(k) with employer match.
- Flexible spending accounts
- Flexible time off and 15 Paid holidays
- Professional Development: Opportunities for continued education and training.
- Work-Life Balance: Flexible working hours and remote work options.
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