Senior Events and Meetings Planner
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Job Description
Senior Events and Meetings Planner at Velera developing and executing various internal and external meetings for up to 500 people. Managing logistics and enhancing attendee experience both in-person and virtually.
Responsibilities:
- Develop and execute various internal and external-facing meetings for up to 500 people, including clients, prospects, consultants, and industry representatives.
- Responsible for full plan and execution of these events, including management of hotel, caterers, technology, transportation, and off-site events.
- Works in conjunction with the Manager, Events and Meetings, and the Events team to plan and execute Velera’s Annual Client Conference, both in-person and/or virtual.
- Responsibilities include planning and execution of attendee experience, engagement with site management, off-site events, technology, and any needed responsibilities as required to deliver on the expectations of the Velera brand.
- Responsible for the planning and execution of the Advisory Group/Co-Creation Council meetings, including management of onsite and virtual vendor partners, content planning and execution, brand/graphics, and attendee experience.
- Responsible for the planning and execution of multiple Growth Organization meetings.
- Ability and knowledge to RFP hotels and vendors with skills in contract negotiation.
- Develops and oversees budgets for individual events, balancing creative execution and fiscal responsibility.
- Oversight of tradeshows, including budget management, creative deliverables, and serving as the internal lead on the events team.
- Leads planning and execution for Thought Leadership events, including Velera’s Insight Exchange/ Road Shows, either in-person, virtual, or hybrid.
- Leads planning of tradeshows and events for all Velera brands and companies.
- Serves as liaison with vendors, speakers, and VIPs on all event-related matters.
- Continues to innovate the attendee experience for all Velera events, with a constant focus on continuous improvement.
- Partners with all facets of the Marketing team, including Marketing, Marketing Strategy, Communications, Creative, and Web/Digital, to create an excellent brand experience for all Velera events.
- Provides virtual meeting support where needed, both internally and externally, serving as a subject matter expert in the virtual meeting space.
- Is responsible for the Velera Events and Meeting platform and experience.
Requirements:
- Bachelor’s degree in business, Marketing, or Communications, or equivalent combination of education and experience required.
- Seven (7) years of experience coordinating special events in a corporate environment in technology, financial, or association space required.
- Proficiency in Cvent as a meeting management tool.
- Proficiency in word processing and spreadsheet computer software applications.
- Ability to travel as needed, as much as 25-40% of the time.
Benefits:
- Competitive wages
- Medical with telemedicine
- Dental and Vision
- Basic and Optional Life Insurance
- Paid Time Off (PTO)
- Maternity, Parental, Family Care Community Volunteer Time Off
- 12 Paid Holidays
- Company Paid Disability Insurance
- 401k (with employer match)
- Health Savings Accounts (HSA) with company provided contributions
- Flexible Spending Accounts (FSA)
- Supplemental Insurance
- Mental Health and Well-being: Employee Assistance Program (EAP)
- Tuition Reimbursement
- Wellness program
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