Senior Finance Coordinator
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Job Description
Regional finance coordinator managing project billing, collections, and procurement for Terracon, an employee-owned engineering consulting firm. Supporting project registration, invoicing, accounts receivable, and financial documentation.
Responsibilities:
- Act as a lead coordinator and prepare timely, accurate billing for routine and non-routine complex projects
- Register, review, open, and close projects; verify information against contracts, purchase orders, and client requirements
- Assist with budget management and add executed change orders to the system
- Alert Project Managers to budget overages, write-downs, and unrecognized revenue; resolve budget-management issues with Project Managers
- Create and maintain electronic project financial files and apply quality-assurance procedures for document management and retention
- Maintain project billing schedules and initiate billing for eligible projects
- Create, route, finalize, and distribute invoices and invoice packages through mail, email, and client portals
- Process WIP removals and resolve billing questions and discrepancies
- Perform assigned CMELMS responsibilities
- Conduct collections activities, communicate with clients about past-due invoices, and document collection actions
- Follow up on overdue invoices and collaborate with finance, collections, Project Managers, and supervisors to resolve outstanding accounts receivable issues
- Create and approve procurement requisitions, document receipts, verify invoice project information, and onboard new suppliers
- Write draft checks, reconcile office credit cards, and manage per diems/cash advances
- Follow safety rules, participate in pre-task planning, report safety concerns, maintain quality standards, and perform other assigned duties
Requirements:
- Associate’s degree with a minimum of 4 years’ related experience, or in lieu of a degree, a minimum of 6 years’ related experience
- Bachelor’s degree preferred
- Exceptional attention to detail and analytical skills
- Leadership and mentoring abilities
- Excellent communication skills for interacting with clients and senior management
- A valid driver’s license with acceptable violation history may be required
Benefits:
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance
- 401(k) plan
- Paid time off and holidays
- Education reimbursement
- Various bonus programs
- 100 percent employee ownership
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