Senior Proposal Manager
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Job Description
Senior Proposal Manager developing compliant bids for Kapsch’s intelligent transportation systems. Coordinating RFP responses, cross-functional teams, schedules, reviews, and final submissions.
Responsibilities:
- Analyze RFP requirements and make proposal process and content recommendations
- Provide guidance to writers, organizational leads, and proposal team members
- Define proposal style conventions and approve templates, covers, spines, tabs, labels, and graphics
- Develop and maintain proposal schedules and compliant outlines
- Consolidate RFP questions and facilitate internal review and approval
- Lead proposal kick-off meetings, status meetings, and color reviews
- Ensure compliance with RFP requirements throughout the proposal lifecycle
- Coordinate reviews with Legal, Contracts, Insurance, and other stakeholders
- Ensure required forms and documentation are completed
- Prepare review packages and guide contributors and reviewers
- Maintain and manage the proposal collaboration workspace
- Coordinate and support graphics development and production
- Review proposal content for quality, consistency, and compliance
- Ensure timely production and coordinate final delivery and submission plans
- Lead final book check reviews
- Communicate proposal status and escalate risks or concerns to senior leadership
- Track and confirm successful proposal delivery and submission
- Support preparation and coordination of oral presentations
Requirements:
- Bachelor's degree in Business, Communications, Marketing, or a related field, or equivalent professional experience
- 5+ years of experience in proposal management, bid management, or proposal coordination within a relevant industry
- Experience managing multiple proposals simultaneously in a fast-paced, deadline-driven environment
- Experience supporting State and Local Government tenders, RFPs, and procurement processes
- Knowledge of structured proposal development methodologies
- Strong project management, planning, and organizational skills
- Excellent written, verbal, editing, and presentation skills
- Ability to interpret complex technical information and translate it into clear, customer-focused content
- Experience leading large, strategic, or highly technical proposals
- Familiarity with government contracting requirements, procurement processes, and formal tender responses
- Proficiency with Microsoft Office Suite and proposal management tools such as SharePoint and content libraries
- Working rights in the United States
- Successful completion of a background check
Benefits:
- Unlimited paid time off
- 11 paid holidays
- 401(k)
- No-cost medical insurance option for employees and eligible dependents
- FSA option
- Career growth, stability, and opportunity to develop within a global organization
- Reasonable accommodations for qualified individuals with disabilities
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