Site Administrative Coordinator
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Job Description
USACS administrative coordinator supporting medical directors, hospital partners, and clinician onboarding. Managing schedules, meetings, expenses, systems, and site operations remotely.
Responsibilities:
- Provide full-time administrative support to USACS System/Site Medical Directors and other site leadership
- Perform or oversee clerical, administrative, reporting, and office management functions
- Act as liaison between USACS locations, regional leadership, corporate office personnel, physicians, patients, and hospital personnel
- Coordinate ED and inpatient administrative offices at USACS locations
- Develop relationships with hospital personnel to support the USACS contract at the site
- Coordinate schedules for Medical Directors, clinical leadership, and hospital administration
- Manage Outlook calendars and integrate Zoom options into meetings
- Manage Zoom meetings and ensure audio/visual functionality and attendee access
- Coordinate meeting agendas, attend required meetings, and create minutes for distribution
- Manage Workday Expense submissions through final approvals
- Coordinate new clinician onboarding, including orientation, EMR training, ID badges, tours, meetings, and dinners
- Support clinicians with Workday, Workday Expense, Shift Admin, and TCL systems
- Connect with IT to resolve system issues when necessary
- Coordinate site recognition programs
Requirements:
- Minimum of three years’ administrative experience required
- Thorough knowledge of and skill in using a personal computer in a Windows environment
- Strong emphasis on processing electronic documents/attachments with Adobe
- Excel Intermediate to Advanced Level
- Knowledge of presentation and database applications and Internet usage
- Attention to detail and ability to produce extremely accurate work
- Ability to work with people at all levels of the organization and hospital partners
- Ability to communicate professionally with employees, physicians, management, and external business contacts
- Proper usage of correct English and grammar
- Ability to maintain highly confidential information
- Ability to process duties efficiently, stay organized, anticipate needs, and work accurately with limited supervision
- Bachelor’s Degree preferred
- Ability to sit for prolonged periods and occasionally walk, stand, bend, stoop, and lift up to 15 pounds
- Close visual acuity required
- Resume and application submission required
Benefits:
- Medical, dental, and vision insurance options
- Health savings accounts (HSA) and flexible spending accounts (FSA)
- 401(k) employee and employer contributions
- Paid time off, including vacation, sick leave, and company holidays
- Paid parental leave & family support benefits
- Short-term and long-term disability insurance
- Life and accidental death & dismemberment (AD&D) insurance
- Employee assistance programs & wellness resources
- Bonus eligibility, equity, or other incentive programs, depending on the role
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