Talent Acquisition Project Coordinator
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Job Description
Talent Acquisition Project Coordinator handling recruitment logistics at Scientific Safety Alliance. Ensuring precision in scheduling, data management, and candidate communication within the hiring process.
Responsibilities:
- Working on projects with minimal oversight. This includes solving simple and complex problems.
- Own interview scheduling across multiple time zones with speed and professionalism
- Build and maintain candidate longlists using LinkedIn Recruiter, job boards, and internal databases
- Ensure ATS accuracy, clean data entry, and real-time pipeline update
- Coordinate interview logistics including calendar holds, confirmations, reminders, and follow-ups
- Track candidate status and ensure zero pipeline stagnation
- Create and manage recruiting dashboards and tracking sheets
- Draft candidate outreach templates and follow-up communications
- Support recruiters with sourcing research and talent mapping
- Ensure hiring managers submit interview feedback on time
- Prepare interview packets, scorecards, and briefing documents
- Help reduce time-to-hire through operational excellence
- Escalate bottlenecks proactively
- Maintain a high-quality candidate experience through responsiveness and professionalism
Requirements:
- 3+ years' experience in recruiting coordination, HR operations, or project coordination
- Strong experience working inside an ATS (Greenhouse, Lever, JazzHR, etc.)
- Highly organized with exceptional attention to detail
- Ability to manage multiple roles and stakeholders simultaneously
- Excellent written English communication skills
- Comfortable working US business hours
- Proactive, not reactive — you anticipate needs
- High responsiveness and urgency
- Strong systems and process mindset
- Experience using LinkedIn Recruiter preferred
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