Tax Administrative Coordinator
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Job Description
Tax Administrative Coordinator for US-based company assisting tax department remotely with compliance, documentation management, and client communication. Requires previous experience in tax offices or CPA firms.
Responsibilities:
- Manage client communications via phone and email.
- Follow up on outstanding documents and requests.
- Provide updates on tax return status and workflow progress.
- Coordinate appointments and scheduling.
- Route technical tax questions to the appropriate team members.
- Contact the IRS and Franchise Tax Board regarding notices and correspondence.
- Pull tax transcripts and maintain detailed records.
- Request penalty abatements and assist with administrative tax resolutions.
- Research balances, payments, filing history, and notices.
- Follow up on unresolved client matters.
- Assist with LLC formations and business registrations.
- Coordinate Secretary of State filings and Statements of Information.
- Support S-Corporation election filings.
- Track compliance deadlines and annual filing requirements.
- Coordinate quarterly estimated tax payment schedules.
- Maintain internal tracking systems and spreadsheets.
- Support tax return workflow management and delivery.
- Keep client records accurate and up to date.
- Serve as a liaison between clients and internal department
Requirements:
- Prior experience working in a U.S. tax office, CPA firm, accounting firm, or tax resolution firm.
- Experience handling IRS correspondence and tax-related administrative workflows.
- Strong written and verbal English communication skills.
- Excellent organizational skills and attention to detail.
- Comfortable speaking with clients and government agencies.
- Strong proficiency with Google Workspace and spreadsheets.
- Ability to manage multiple priorities in a fast-paced environment.
Benefits:
- Competitive salary.
- Ability to work remotely.
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